ROWAN UNIVERSITY POLICY

Title: Academic Status Policy

Subject: Academic Affairs

Policy No: AA: 2015: 03

Applies: University-Wide

Issuing Authority: Provost / Senior Vice President for Academic Affairs

Responsible Officer: Deans

Adopted: 

Amended: 

Last Revision: 08/01/2015

I.      PURPOSE

The purpose of this policy is to define the matriculated, non-matriculated and stop-out status as well as outline the necessary requirements for distinguishing between undergraduate and graduate educational experiences in student records 

II.    ACCOUNTABILITY

Under direction of the Provost, all Deans and Department Chairs shall implement this policy and all faculty shall ensure compliance with the policy.

III.   APPLICABILITY

This policy applies to all students of Rowan University.

IV.  POLICY

1. Distinguishing Between Undergraduate and Graduate Educational Experiences in Student Records
1. Undergraduate and graduate educational experiences are distinct and need to be clearly delineated in student records, therefore:
1. Students admitted to an undergraduate program will:
1. Have all academic records stored in an undergraduate account;
2. Apply all courses taken (whether graduate level or undergraduate level) to their undergraduate degree and undergraduate GPA;
3. Be charged at the undergraduate rate for tuition and fees;
4. Be subject to all undergraduate academic policies and procedures.
2. Students admitted to a graduate program will:
1. Have all academic records stored in a graduate account;
2. Be charged for all courses (graduate or undergraduate) at the graduate rate for tuition and fees;
3. Apply all courses to the graduate GPA;
4. Be subject to all graduate academic policies and procedures.
2. Undergraduate courses taken by graduate students cannot be used to fulfill degree requirements.
1. Credits from graduate level courses taken while an undergraduate student (whether taken at Rowan or other accredited university) may transfer and be used toward the graduate degree if approved by the program, but the grade associated with the courses will not transfer and will not impact the Rowan Graduate GPA.
2. Except in rare and compelling circumstances beyond the control of the student, where the student may apply a maximum of three semester hours of upper level undergraduate coursework toward the graduate program semester hour requirement with the prior approval of the program advisor, department chairperson, dean, and Director of The Graduate School.
2. Matriculated/Non-Matriculated Status
1. Matriculated students are those who have formally been admitted to the University through the Admissions Office, have confirmed their intention to enroll in either a certificate granting program or a degree program, and who subsequently register and attend classes.
2. Matriculated students regularly enroll in classes on either a full-time or part-time basis.
3. Non-matriculated students are those who have not been formally admitted to the University through the Admissions Office. Non-matriculated students may enroll in courses until they have attempted a total of 24 credits. After attempting 24 s.h., students may not enroll for additional credits without fully matriculating or receiving permission of the academic dean. Furthermore, non-matriculated students may enroll in classes only on a part-time basis (not more than 11.5 credits per semester.
3. Stop Out Status
1. Students who do not register for two consecutive regular academic semesters will loose their matriculation status at the end of the drop-add period of the third semester. 
2. Such students must then apply for readmission to the University through the Admissions Office and to a major program, and meet any new program requirements that have been officially instituted.
3. Registration during a summer session will count toward registration; but failure to register during a summer session does not count as a third semester.
   summer session will count toward registration; but failure to register during a summer session does not count as a third semester.