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- Compliance with FLSA, NJ Earned Sick Leave Law and USCIS
Rowan University will comply with the Fair Labor Standards Act, New Jersey Earned Sick Leave Law and U.S Citizenship and Immigration Services and federal and state EEO laws by reviewing selection of candidates and compensation as well as verifying I-9 work eligibility.
In order to be in compliance with the New Jersey Earned Sick Leave Law, any project that is hourly based and longer than a two week period should be hired in an alternate employee category. - Pre-approval prior to hiring
All hiring departments must receive pre-approval from the Supervisor/Director of program, Dean, Office of Human Resources and Provost before a project is to begin. HR will review the request to ensure compliance with the requirements mentioned above in (IV.A).
The Office of the Provost will review the special assignment payment submission for academic areas to ensure that total cumulative special assignment compensation does not exceed University limitations on compensation from outside funded activities, as stated in the Sponsored Research Supplemental Compensation Policy.
Justification will be required for submissions that have not received pre-approval prior to the start date of the assignment.
New employees must complete the new hire process including background check, I-9 verification and other requirements deemed necessary, prior to commencement of the project. Failure to complete documentation may result in suspension of the project and may result in subsequent action as judged to be appropriate. - Submission for payment
- Submission for payment is made at the completion of the project or in accordance with a pre-determined timeline consistent with receipt of deliverables. The designated certifier must approve payment and attest to satisfactory work completion. The certifier cannot be the recipient of funds and must be in a supervisory capacity to the recipient of the funds.
- Student Special Projects must meet the following criteria otherwise the student must be hired as a student hourly employee. This is to ensure student vouchers are not paid over a length of time and so that students doing hourly work will receive NJPL hours (in compliance with the NJ Earned Sick Leave law).
- Project cannot be longer than two weeks in length.
- Compensation cannot exceed $500.00.
- Payments made to temporary employees must indicate hours worked so appropriate credit can be provided under the New Jersey Earned Sick Leave law. Documentation of hours worked is not required if payment is made to a regular full-time or part-time employee.
- Submission for payment is made at the completion of the project or in accordance with a pre-determined timeline consistent with receipt of deliverables. The designated certifier must approve payment and attest to satisfactory work completion. The certifier cannot be the recipient of funds and must be in a supervisory capacity to the recipient of the funds.
- Salary Voucher Submission Timeframe
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