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Title: Key and Lock Policy
Subject: Facilities, Planning & Operations
Policy No: FA: 2014:XX
Applies: University-wide
Issuing Authority: Sr. Vice President Facilities, Planning & Operations (signature)
Responsible Officer: Assistant Vice President for Facilities Operations
Adopted: XX/XX/201X
Last Revision: XX/XX/201X
Last Reviewed: XX/XX/2014 

I. PURPOSE

This policy establishes guidelines for the installation of key systems or for obtaining keys to Rowan University buildings.

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  1. Full Time Employees

    Requests can be entered into Rowan Works by the Dean or Department Head or official designee. The request (one key per request) will be reviewed and authorized by the Director of Operations and forwarded on to the Lock Shop. Upon pick-up of the key, the requester must sign for the key and assume all responsibilities for that key.

     

  2. Part Time Employees and Adjunct Faculty

    Requests can be entered into Rowan Works in the same manner as above. Additionally, the recipient shall be required to return the key at the end of a semester if they are not returning for the following semester or if their employment period has expired. These returned keys will be classified as 'Pool keys' If keys are not returned subsequent requests for the same positions will be charged a fee of ten dollars per request. Take note; the keys made for these type of requests will not have an entry function. They will allow access to offices and classrooms only.

     

  3. Students

    1. Residential Life Keys shall originate from University Housing and may be entered through Rowan Works.

    2. Student/Academic buildings (such as practice rooms or laboratories, SGA organizations) shall be submitted to Rowan Works by the Dean or Department Head. Keys shall be returned by the end of the academic year. This pool of keys (see definitions) may be held by the Dean's or Department Heads office for redistribution the following semester. Subsequent requests for lost pool keys will be charged a fee of ten dollars. Requests for additional keys above the level of pool keys on hand will not be charged if the department can demonstrate that all pool keys have been circulated.

  4. Public Safety Department will be provided with Building Master keys for their use. Public Safety will coordinate the opening and securing of buildings with all outside organizations that may be called to campus in emergency situations.

  5. Facilities Planning &Operations personnel will use the same lock box for keys they may require to complete work orders if needed.

  6. Vendors that need access to buildings for service calls are required to sign in at the Cassady building and will be provided keys from the Facilities Operations Lock Box if needed. Access to the lock box will be authorized by the Director of Operations.