To set RowanSOM requirements for Human Immunodeficiency Virus, Hepatitis B Virus and Hepatitis C Virus (HIV, HBV and HCV) testing, evaluation immunization, and impact on the allowed clinical activities of RowanSOM employees, faculty, housestaff and students who have or will have patient contact, contact with research subjects, or contact with potentially infectious materials during their employment or studies at RowanSOM.
Under the Dean and Associate Deans for Academic and Clinical Affairs shall ensure compliance with this policy. The deans of the patient-care units shall implement this policy.
This policy shall apply to all interns and residents (including clinical fellows), hereinafter called "house officers" or "housestaff," enrolled in any RowanSOM-sponsored graduate medical education program conducted in any health-care facility participating in the program, and all visiting, exchange or special-program housestaff from other institutions. New housestaff will preferably be in full compliance with this policy prior to beginning their programs, but must be in full compliance within six months of beginning their duties.
A. Bloodborne viral hepatitis/hepatitides shall mean those systemic viral infections primarily involving the liver which have a high potential for transmission via blood or body fluids, such as hepatitis B and hepatitis C.
B. Category I procedures shall mean the Category I procedures listed in "Updated CDC Recommendations for the Management of Hepatitis B Virus-Infected Health-Care Providers and Students" (Attachment B). Category I procedures are listed by the Centers for Disease Control and Prevention (CDC) if they are known or likely to pose an increased risk of percutaneous injury to a health-care provider that have resulted in provider-to-patient transmission of HBV.
C. Category II procedures shall mean the Category II procedures listed in "Updated CDC Recommendations for the Management of Hepatitis B Virus-Infected Health-Care Providers and Students" (Attachment B). Category II procedures include all invasive and noninvasive procedures that are not included in Category I, as they are deemed by the CDC to pose low or no risk for percutaneous injury to a health-care provider, or, if a percutaneous injury occurs, it usually happens outside a patient's body and generally does not pose a risk for provider-to-patient blood exposure.
D. Standard Precautions is a group of infection prevention practices that apply to all patients, regardless of suspected or confirmed diagnosis or presumed infection status. Standard Precautions is a combination and expansion of Universal Precautions and Body Substance Isolation. Standard Precautions is based on the principle that all blood, body fluids, secretions, excretions (except sweat), nonintact skin, and mucous membranes may contain transmissible infectious agents. Standard Precautions includes hand hygiene, and depending on the anticipated exposure, use of gloves, gown, mask, eye protection, or face shield. Also, equipment or items in the patient environment likely to have been contaminated with infectious fluids must be handled in a manner to prevent transmission of infectious agents (e.g., wear gloves for handling, contain heavily soiled equipment, and properly clean and disinfect or sterilize reusable equipment before use on another patient).
E. RowanSOM HBV Committee is a group of designated individuals, who may include the campus Occupational Medicine/Employee Health Service directors, campus Student Health Directors and representatives from Legal Management, Human Resources, infectious disease experts and hepatology experts, along with representatives of RowanSOM or clinical unit with knowledge of the essential functions of the position or program of study in question. F. "RowanSOM Individuals" shall mean all RowanSOM employees, faculty, housestaff and students.
A. Disabilities and Students/Applicants
B. Student Essential Functions
C. Rowan University Student Health Requirements
D. Management of Potential Occupational/Educational 00-01-40-40:10 Exposures to HIV, HBV and HCV
E. Rowan University School of Osteopathic Medicine Policy: Housestaff Immunizations and Health Requirements
F. Rowan University School of Osteopathic Medicine Policy: Bloodborne Pathogens
G. Updated CDC Recommendations for the Management of Hepatitis B Virus-Infected Health-Care Providers and Students. MMWR July 6, 2012; Vol. 61/No.3
H. Updated U.S. Public Health Service guidelines for the management of occupational exposures to HIV and recommendations for postexposure prophylaxis. MMWR September 30, 2005;54 (RR-9).
I. Recommendations for prevention and control of hepatitis C virus (HCV) infection and HCV-related chronic disease. CDC MMWR October 16, 1998;47(RR-19).
J. SHEA Guideline for Management of Healthcare Workers Who Are Infected with Hepatitis B Virus, Hepatitis C Virus, and/or Human Immunodeficiency Virus. Infection Control and Epidemiology. March 2010; Vol. 31/No.3
K. Immunization of health-care personnel: recommendations of the Advisory Committee on Immunization Practices (ACIP). CDC MMWR Nov 25, 2011;60(7):1-45.
A. All RowanSOM Individuals shall comply with the infection control policies and procedures of their respective Schools or patient-care units, with the training requirements described in University policy, Bloodborne Pathogens, with the Standard Precautions guidelines established by the Centers for Disease Control and Prevention (CDC), with the New Jersey Department of Health and Senior Services infection control standards for hospitals (N.J.A.C. 8:43G-14.1(b) 2), and with the Occupational Safety and Health Administration's (OSHA) "Bloodborne Pathogens Standard" (29 CFR 1910.1030) as promulgated by the New Jersey Public Employees Occupational Safety and Health Act (PEOSHA). Continued clinical privileges will be dependent upon full compliance with all appropriate infection control procedures.
B. RowanSOM Individuals and accepted applicants who have HBV, HCV or HIV may not, by reason of such disability, be excluded from participation in or be denied the benefits of RowanSOM's services, programs or activities, except as provided in this policy.
A. Attachment 1, Policy Implementation Procedures
B. Attachment 2, Updated CDC Recommendations for the Management of Hepatitis B Virus-Infected Health-Care Providers and Students. MMWR July 6, 2012; 61(3) (CDC Classification of exposure-prone patient care procedures).
C. Attachment 3, Table: Follow-up Plan for RowanSOM individuals with Hepatitis B Virus Infection
D. Attachment 4, Example Student Health/Occupational Medicine counseling letter for HBV positive RowanSOM individuals receiving no HBV Committee review (HBV<1,000 IU/ml, and Category I procedures not required, but reasonable expected. See EXHIBIT C)
E. Attachment 5, CDC Recommendation - Notification of Patients of HBV-Infected Health-Care Providers
F. Attachment 6, Excerpt from: SHEA Guideline for Management of Healthcare Workers Who Are Infected with Hepatitis B Virus, Hepatitis C Virus, and/or Human Immunodeficiency Virus
A. HBV
B. HIV, HBV or HCV
A. Category I. Procedures known or likely to pose an increased risk of percutaneous injury to a health-care provider that have resulted in provider-to-patient transmission of hepatitis B virus (HBV)
These procedures are limited to major abdominal, cardiothoracic, and orthopedic surgery, repair of major traumatic injuries, abdominal and vaginal hysterectomy, caesarean section, vaginal deliveries, and major oral or maxillofacial surgery (e.g., fracture reductions). Techniques that have been demonstrated to increase the risk for health-care provider percutaneous injury and provider-to-patient blood exposure include digital palpation of a needle tip in a body cavity and/or the simultaneous presence of a health care provider's fingers and a needle or other sharp instrument or object (e.g., bone spicule) in a poorly visualized or highly confined anatomic site.
Category I procedures, especially those that have been implicated in HBV transmission, are not ordinarily performed by students fulfilling the essential functions of a medical or dental school education.
B. Category II. All other invasive and noninvasive procedures
These and similar procedures are not included in Category I as they pose low or no risk for percutaneous injury to a health-care provider or, if a percutaneous injury occurs, it usually happens outside a patient's body and generally does not pose a risk for provider-to-patient blood exposure. These include surgical and obstetrical/gynecologic procedures that do not involve the techniques listed for Category I; the use of needles or other sharp devices when the health-care provider's hands are outside a body cavity (e.g., phlebotomy, placing and maintaining peripheral and central intravascular lines, administering medication by injection, performing needle biopsies, or lumbar puncture); dental procedures other than major oral or maxillofacial surgery; insertion of tubes (e.g., nasogastric, endotracheal, rectal, or urinary catheters); endoscopic or bronchoscopic procedures; internal examination with a gloved hand that does not involve the use of sharp devices (e.g., vaginal, oral, and rectal examination; and procedures that involve external physical touch (e.g., general physical or eye examinations or blood pressure checks).
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Category I procedures | Hepatitis B Virus Viral Load
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| <1,000 IU/ml or 5,000 GE/ml | >1,000 IU/ml or 5,000 GE/ml |
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Required | No restrictions Semi-annual monitoring Review by HBV Committee | Review by HBV Committee to determine whether reasonable modifications can be made, such as, eliminating Category I procedures. If yes: individual may continue enrollment/employment, but restricted from participation in Category I procedures;Semi-annual monitoring If no: individual cannot continue employment/enrollment while HBV DNA levels equal or exceed 1,000IU/ml or 5,000 GE/ml |
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Not required, but reasonably expected | No restrictions Semi-annual monitoring | Restricted from participation in Category I procedures Semi-annual monitoring Review by HBV Committee |
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Not required, Not reasonably expected | No restrictions No monitoring | No restrictions No monitoring |
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Dear ____________________________:
This letter will serve to confirm our discussion on [date] regarding your HBV status. Also, please read the attached University policy, "HIV, HBV, HCV, 00-01-45-52:00."
Please note the following, as discussed:
You must always be extremely vigilant about the use of precautions during clinical activities in order to protect yourself, your colleagues and your patients. If in the course of your [matriculation or employment] you are cut by a sharp instrument or needle stick, you must, as soon as possible, report the incident to my office [and your School Office of Student Affairs]. With this knowledge, we can arrange for appropriate medical evaluation and care for you and for anyone who may have been exposed.
You should also be aware of your need to practice Standard precautions, "Standard precautions" is a group of infection prevention practices that apply to all patients, regardless of suspected or confirmed diagnosis or presumed infection status. Standard Precautions is a combination and expansion of Universal Precautions and Body Substance Isolation. Standard Precautions is based on the principle that all blood, body fluids, secretions, excretions (except sweat), non-intact skin, and mucous membranes may contain transmissible infectious agents. Standard Precautions includes hand hygiene, and depending on the anticipated exposure, use of gloves, gown, mask, eye protection, or face shield, double gloving, regular glove changes, and use of blunt surgical needles. Also, equipment or items in the patient environment likely to have been contaminated with infectious fluids must be handled in a manner to prevent transmission of infectious agents (e.g., wear gloves for handling, contain heavily soiled equipment, and properly clean and disinfect or sterilize reusable equipment before use on another patient).
You will be required to submit a report of blood work monitoring and lab results, at the direction of the [Student Health Service/Occupational Medicine Service]. If you become aware of any changes in your HBV status, such as increase in your viral load to 1000 IU/ml or higher, you must report such changes immediately to me, so that the UMDNJ HBV Committee can determine whether you will be restricted from participating in Category I procedures (see policy). You are advised that failure to comply with these terms may result in [academic or disciplinary action], up to and including [dismissal/termination from employment.]
I urge you to discuss with your personal physician, if you have not already done so, appropriate treatment or counseling regarding your medical care, including the advisability of obtaining a Hep A vaccine. You should also be thoroughly informed of the risks to your health from disease transmission through needle sticks or other injuries that may occur during the course of your [education/employment] and throughout your career. Moreover, because of your medical condition, you may be at a higher than normal risk for health problems in the event you are exposed to Hep A, or to the blood of patients with other blood-borne infectious diseases such as Hep C or HIV.
Please note that University policies are subject to change to reflect the most current scientific and medical evidence concerning transmission of HBV for a health care [worker/student] to a patient and vice versa. If changes are made to policies that impact your ability to continue [matriculation as a student/employment], a new evaluation of your ability to perform the essential functions of [your program of study/your employment] will be conducted. Although I cannot predict whether restrictions related to this will be necessary, you should be aware of the possibility that a future evaluation of the risk to patients or others may affect your [matriculation status/employment].
{For student letters only, where applicable}: Finally, while your current program of instruction does not require you to participate in CDC Category I procedures, your career choices as a [physician, Advanced Practice Nurse, etc., and where applicable] may be limited. Future [residency directors and] employers may review your candidacy to determine if your health status poses a threat to the health and safety of patients. We are all eager to see you succeed, so I strongly advise you to seek career counseling through your school's Office of Student Affairs. You are not required to disclose your HBV status to your School, however your career counseling will be more relevant if you do so. Also, if you change your program of study, you must notify me immediately so we can review your HBV status in relationship to your new program of study.
Please sign the attached attestation to confirm your understanding of our counseling session and the contents of this letter and attached policy.
Yours truly,
Director of [Student Health Service/Occupational Medicine Service]
I have read and understood the contents of this letter and the attached policy, and I agree to any requirements expressed in this letter in all respects. I understand that if I do not comply with the requirements in this letter and/or the attached policy, I may be subject to [discipline, up to including dismissal/termination].
___________________________
Student /Employee Name (Print)
___________________________
Student/Employee Signature
___________________________
Date
There is no clear justification for or benefit from routine notification of the HBV infection status of a health-care provider to his or her patient with the exception of instances in which an infected provider transmits HBV to one or more patients or documented instances in which a provider exposes a patient to a bloodborne infection. Routine mandatory disclosure might actually be counterproductive to public health, as providers and students might perceive that a positive test would lead to loss of practice or educational opportunities. This misperception might lead to avoidance of HBV testing, of hepatitis B vaccination (if susceptible), of treatment and management (if infected), or of compliance with practice oversight from an expert panel (if infected and practicing exposure-prone procedures). In general, a requirement for disclosure is accepted to be an insurmountable barrier to practice and might limit patient and community access to quality medical care.
A. HIV
SHEA recommends that HIV-infected providers who have circulating HIV viral burdens of greater than or equal to 5 x 102 GE/mL routinely use double-gloving for all invasive procedures, for all contact with mucous membranes or non-intact skin, and for all instances in patient care for which gloving is recommended, and that they not perform those Category III activities identified as associated with a risk for provider-to-patient transmission of bloodborne pathogen infection despite the use of appropriate infection control procedures (Tables 1 and 2). SHEA recommends that an HIV-infected provider who has a viral burden of less than 5 x 102 GE/mL not be excluded from any aspect of patient care, including the performance of Category III procedures, so long as the infected provider (1) is not detected as having transmitted infection to patients; (2) obtains advice from an Expert Review Panel about continued practice; (3) undergoes follow-up routinely by Occupational Medicine (or an appropriate public health official), who tests the provider twice annually to demonstrate the maintenance of a viral burden of less than 5 x 102 GE/mL; (4) also receives follow-up by a personal physician who has expertise in the management of HIV infection and who is allowed by the provider to communicate with the Expert Review Panel about the provider's clinical status; (5) consults with an expert about optimal infection control procedures (and strictly adheres to the recommended procedures, including the routine use of double-gloving for Category II and Category III procedures and frequent glove changes during procedures, particularly if performing technical tasks known to compromise glove integrity [eg, placing sterna wires]); and (6) agrees to the information in and signs a contract or letter from the Expert Review Panel that characterizes her or his responsibilities (discussed in more detail in Recommendation 8, below).
B. General Recommendations
The rationale for these recommendations is presented below (in the section Background and Rationale). SHEA argues for comprehensive education concerning bloodborne pathogens for all healthcare providers and trainees. SHEA recommends managing infected providers in the context of comprehensive approach to the management of all impaired providers. SHEA emphasizes the importance of patient safety as well as provider privacy and medical confidentiality. The society also emphasizes the importance of offering employees who have disabilities reasonable accommodation for their disabilities. The guideline discusses exposure management in detail and, in general, recommends adherence to existing guidelines for managing exposures to these viruses. SHEA underscores that practitioners who are institutionally based and who develop one of these bloodborne pathogen infections are ethically bound to report their infections to their institutions' occupational medicine providers and to engage in the process outlined below. Further, practitioners who are not institutionally based and who develop one of these bloodborne pathogen infections are ethically bound to engage their public health departments (consonant with state and local laws), as described below. Finally, the society encourages routine voluntary, confidential testing of providers, emphasizing that providers who conduct Category III procedures should know their immune status with respect to each of these 3 bloodborne pathogens. Specific details and the rationale for these recommendations are included in the body of the guideline.