The purpose of this policy is to define the following regarding academic status: matriculated, non-matriculated, stop-out, leave of absence and withdrawal as well as outline the necessary requirements for distinguishing between undergraduate and graduate educational experiences in student records
Under direction of the Provost, all Deans and Department Chairs shall implement this policy and all faculty shall ensure compliance with the policy.
This policy applies to all students of Rowan University.
Leave of Absence
Students who are currently enrolled but do not intend to register for classes in an upcoming semester may maintain their matriculated status by applying for a Leave of Absence through the Office of Academic Support and Transition Programs. Students may apply for leaves for a period of up to four consecutive regular academic semesters. Students who fail to register for a fifth consecutive regular academic semester will lose their matriculated status.
Students who stop attending without notifying the University may apply for leaves of absence before failing to register for a third consecutive regular academic semester. If a leave of absence is granted, students can maintain matriculated status. However, the total number of consecutive semesters missed (the stop out plus extension with the leave of absence) shall not exceed four.
Students cannot apply for a Leave of Absence for a semester in which they are currently registered for classes. Leaves of Absence can only be approved for semesters that have not yet begun.
Withdrawal from Current Semester
Students who withdraw from all classes within a current semester must complete a Withdraw from Current Semester form. When such students withdraw, a W (withdraw) grade is received. If students wish to take a Leave of Absence midway through a semester, they must first withdraw from the current semester and then take a leave of absence for the upcoming semester. In order to receive a refund of tuition and fees, students must withdraw during the add/drop period. Students must submit documentation detailing any extenuating circumstances. A withdrawal from the current semester will only hold matriculated status for one semester.
Withdrawal from Rowan
To withdraw completely from Rowan University, students must obtain a withdrawal form from the office of the Vice President for Student Life. The date of actual withdrawal will be determined by the date the withdrawal process begins. Students receiving financial aid may be required to return a portion of those funds if they withdraw prior to the mid-point of the semester, which is determined by federal guidelines. Students who fail to follow the withdrawal process will be assigned a grade of F or NR, depending on the faculty member’s ability to assign a grade for the semester. Students may request an Incomplete from a professor.
Students who withdraw completely from the University and wish to re-enroll in the next semester should complete a reapplication form obtained online from the Admissions Office website.
7. Hardship/Medical Retroactive Withdrawal
Students who have experienced a medical condition or financial situation which requires missing one or more semesters, but who desire to keep their matriculated status, may apply for a University Hardship/Medical Retroactive Withdrawal. Official documentation is required to be approved by the Vice President for Student Life and Dean of Students. A retroactive withdrawal may be requested if a situation was so extenuating that it prevented the student from withdrawing during the current semester.