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This policy applies to all Rowan University employees in connection with the procurement of goods and services by purchase, lease or otherwise under the authority or acting on behalf of the University.
IV. DEFINITIONS
- Bid Exception - involves a request to procure a product, professional or technical service for which the dollar amount exceeds Rowan's established public bidding threshold. Waiver criteria are governed by N.J.S.A. 52:34-9 and 52:34-10, and Board of Trustee Resolution 2014.02.02 and include narrow and limited exceptions to the open public bidding statutes. Generally, a bid exception shall be granted on a one time basis for a specific item from a vendor and for a specific dollar amount.
- Contracting Officer - the Contracting Officer for Rowan University is the Senior Vice President for Finance.
- Emergency Purchase - is a contract that is created when the health, safety or welfare of occupants of University property or the integrity of University owned property is affected, requiring immediate delivery of materials or supplies or the performance of necessary work.
- Professional Services - describes services rendered or performed by a person authorized by law to practice a recognized profession and whose practice is regulated by law and the performance of which services requires knowledge of an advanced type in a field of learning acquired by a prolonged formal course of specialized instruction and study as distinguished from general academic instruction or apprenticeship and training. Professional services also mean services rendered in the performance of work that is original and creative in character in a recognized field of artistic endeavor.
- Public Bidding - is the process for solicitation of bids for contracts or services through a publicly advertised process, in accordance with applicable law.
- Sole Source - is a type of bid exception for a purchase created without public bidding because there is only practical one source of supply available that can provide the goods or services needed. For a sole source contract to be approved the requestor must complete the sole source justification document to the satisfaction of the Senior Director of Procurement.
- Technical Services - are services that require the application of a special skill or practical knowledge in such areas as information technology, telecommunications, electronics, or other applied sciences.
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