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Title: Receptions and Entertainment
Subject: Accounts Payable
Policy No: Fin: 2015:06
Applies: University-wide
Issuing Authority: President
Responsible Officer: Senior Vice President for Finance and CFO
Adopted: 11/01/2015
Last Revision: 09/01/2018
Last Reviewed: 09/01/2018
I. PURPOSE
To set Rowan University guidelines regarding expenditure of State funds, faculty practice funds, and non-state grant funds for entertainment and official receptions.
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This policy applies to all full-time, part-time, permanent and temporary employees, faculty, staff, officers, volunteers and students.
IV. DEFINITIONS
- Dignitary – A notable or prominent public figure; a high level official; or one who holds a position of honor. A dignitary, as defined by the State's circular letter, is not a State employee. This does not include existing or potential vendors.
- Entertainment – activities, events or functions provided or held for the benefit of students of State institutions, dignitaries, and other "non-state" employees which are paid from public funds.
- Retreat – a meeting of state employees held away from the normal work environment in which organizational problems and procedures are discussed. The retreat must last a minimum of one day and must be approved by an appropriate Vice President or the President.
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