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Title: Separated and Retiring Employee Offboarding Policy
Subject: Information Resources and Technology
Policy No: IRT:2018:05
Applies: University-Wide
Issuing Authority: Senior Vice President for Information Resources and Chief Information Officer
Responsible Officer: Senior Director, Infrastructure Services
Adopted: 08/07/2018
Last Revision: 08/21/2018
Last Review: 08/07/2018


I.     PURPOSE

This policy is intended to outline and define offboarding expectations relating to network accounts and other related systems and services for Employees resigning, retiring, or otherwise separating from the University.

II.     ACCOUNTABILITY

Under the direction of the President, the Chief Information Officer and the Director of Information Security shall ensure compliance with this policy. The Vice Presidents, Deans, and other members of management will implement this policy in their respective areas.

III. APPLICABILITY

  1. This policy applies to all Employees of Rowan University who are resigning, retiring, or otherwise separating in good standing with Rowan University. The specific offboarding policy defined in section V of this document will be based on the Employee’s last active position as defined in Banner. In the event an Employee is not in good standing at the time of the separation, a separate offboarding process will be initiated in accordance with Human Resources and Information Resources & Technology procedures.

  2. This policy is retroactive and will supersede any previous agreements, policies and procedures relating to employees who have resigned, retired, or have otherwise separated from the University.

  3. For the purposes of this document, Employees are classified as either:

    1. Emeriti/ae which includes retired or retiring Faculty with an Emeritus/a designation.

    2. Separated Employees which includes all other individuals resigning, retiring, or otherwise separating from the University. This includes, but may not be limited to faculty, staff, and/or administrators.

  4. Any conflicts regarding this policy will be resolved at the discretion of Human Resources and Information Resources & Technology.

  5. This policy may be changed at any time without notice.

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