ROWAN UNIVERSITY POLICY
Title: Export Control Guidelines for Visiting Professors and Research Scholars
Subject: Research
Policy No: Res: 2017:
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02
Applies: University-Wide
Issuing Authority: President
Responsible Officer: Vice President for Research
Adopted: 04/04/2017
Last Revision:
Last Reviewed:
I. PURPOSE
The purpose of this policy is to outline the process for inviting a J-1 exchange scholar to Rowan University that ensures compliance with the federal Export Control regulations.
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ATTACHMENT A
EXPORT CONTROL GUIDELINES FOR
FOREIGN NATIONAL VISITING PROFESSORS AND RESEARCH SCHOLARS
PROCESS
NOTE: Per the Rowan University International Center, the process for inviting a J-1 exchange scholar should begin at least four (4) months prior to the proposed start date to ensure ample time for HR and visa processing.
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Rowan faculty interested in inviting a professor or scholar to Rowan under the J-1 Visa Exchange Visitor guidelines must follow the process outlined below. If you have any questions, please e-mail obeid@rowan.edu.
The process for inviting a J-1 exchange visitor should begin at least 4 months prior to the proposed start date. This is to ensure that there is ample time for HR and VISA processing.
STEP 1: The hosting department must complete the Departmental J-1 Request Packet and send to obeid@rowan.edu at the International Center. The recommended time frame for submitting the request is a minimum of 12 weeks prior to the exchange visitor's proposed start date at Rowan.
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STEP 2: The hosting department will notify Human Resources of their intent to invite a professor or scholar to Rowan by sending the proposed invitation letter to Rowan's Human Resources Department for review.
*Compensated exchange visitors: The hosting department must work with Rowan's Human Resources Department to ensure that all employment paperwork is completed.
*Uncompensated exchange visitors: The hosting department must review Rowan's policy regarding uncompensated employees and submit all required paperwork to Tracy Oplinger at Human Resources oplinger@rowan.edu.
STEP 3: Upon receiving the departmental request, the invitation letter, and final approval from Human Resources, the International Center's J-1 advisor will send the exchange visitor the DS-2019 Application.
STEP 4: The International Center's J-1 Advisor will review the application and requisite documentation to ensure compliance with the Department of State and Department of Homeland Security's regulations. Once approved, the DS-2019 will be sent to the exchange visitor.
STEP 5: Upon receipt of the DS-2019, the exchange visitor will pay the SEVIS I-901 fee and make an appointment to apply for a J-1 Visa at the U.S.A. Embassy in their home country. For instructions on making an embassy Visa appointment, visit the U.S. Department of State website: {+}http://travel.state.gov/content/visas/en/study-exchange/exchange.html+
STEP 6: Review the Pre-arrival Handbook for J-1 Exchange Visitors for important information regarding your arrival at Rowan, maintaining your Visa status, and life in the United States.
STEP 7: The exchange visitor will communicate regularly with Rowan's hosting professor and J-1 Advisor regarding their Visa status, arrival date, and any changes in plans.
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