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Attachment 2
Individual Responsibilities and Procedures
A. Domestic Travel Request
Traveler/Administrative Assistant | 1. Completes a Domestic Travel Request Form 2. Forwards the Request Form to Chairperson or Department Head. |
Chairperson/Department Head | 3. Approves/Disapproves Domestic Travel Request. 4. If approved, forwards form to Division Head or Designee. |
Division Head | 5. Approves/Disapproves Domestic Travel Request. 6. If approved, forwards form to the Ethics Officer for approval. |
Ethics Officer | 7. Approves/Disapproves Domestic Travel Request as necessary 8. If Grant related forwards to OSP 9. If approved, forwards original form to Accounts Payable. |
Accounts Payable | 10. Reviews Domestic Travel Request and encumbers the funds. Issues final approval email to traveler and travel agent. |
B. International Travel Request
Traveler/Administrative Assistant | 1. Completes an International Travel Request Form (Initials & Signature of the traveler must be included to acknowledge the International Policy & Guidelines) 2. Forwards the Request Form to Chairperson or Department Head. |
Chairperson/Department Head | 3. Approves/Disapproves International Travel Request. 4. If approved, forwards form to Division Head or Designee. |
Division Head | 5. Approves/Disapproves International Travel Request. 6. If (Student travel) approved, forwards form to the Study Abroad Office. 7. If approved, forwards form to Ethics Liaison Officer. |
Study Abroad Office (Students Only) | 8. Approves/Disapproves (Student) International Travel Request. 9. If approved, forwards form to Ethics Liaison Officer. |
Ethics Officer | 10. Approves/Disapproves International Travel Request as necessary 11. If approved, forwards original form to the Export Control Officer. **If Grant related forwards to OSP. If approved, forwards original form to the Export Control Officer. |
Export Control Officer | 12. Approves/Disapproves International Travel Request. 13. If approved, forwards form to Accounts Payable. |
Accounts Payable | 14. Reviews International Travel Request and encumbers the funds. Issues final approval email to traveler and travel agent. |
C. Travel Expense Reimbursement:
Traveler/Administrative Assistant | 1. Completes a Travel Expense Report with original itemized receipts. 2. Submits to Chairperson/ Department Head for approval. |
Chairperson/Department Head | 3. Reviews and approves Travel Expense Report. 4. Forwards the Travel Expense Form to Accounts Payable. |
Grants | 5. Reviews expenses, approves, and forwards to Accounts Payable. |
Accounts Payable | 6. Matches Travel Request to final Travel Expense Report. 7. Reviews documentation as necessary. 8. Processes for payment upon completion of review. 9. Issues reimbursement to traveler within ten (10) business days of submission of completed Travel Expense Report via direct deposit when possible. |
Attachment 3
Modes of Transportation
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