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1. The following guidelines should be used in determining when the cost of a meal is reimbursable.     
   1. Domestic Travel: GSA Rates Apply
      1. Traveler: Log onto the GSA Site for Rates (http://www.gsa.gov/portal/content/104877), print and submit with request and expense voucher.
      2. Documents submitted without this information, will be returned unprocessed.    
   2. International Travel: Department of State Rates Apply
      1. Traveler: Log onto the DOS Site for Rates (https://aoprals.state.gov/web920/per_diem.asp ), print and submit with request and expense voucher.  
      2. Documents submitted without this information, will be returned unprocessed.                
2. The per diem allowance for meals and incidental expenses must correspond to the number of nights in a hotel. In addition, meals and incidentals are prorated on the first and last days of travel calculated at 75% of the listed amount. For
3. For details visit:  http://www.gsa.gov/portal/content/101518  for f or your specific region.   Please note, if meals are included as part of the registration, you will not be reimbursed for them. Receipts may be submitted for actual cost. However, the University will use the approved per diem rates if no receipts are submitted. You will not be reimbursed for more than the approved per diem rate per meal even with a receipt unless approved by a Sr. Vice President or Provost.
4. Receipts may be submitted for actual cost. However, the University will use the approved per diem rates if no receipts are submitted. You will not be reimbursed for more than the approved per diem rate per meal even with a receipt unless approved by President, Provost, Sr. Vice President, Divisional Vice President or Dean. For SOM campus the Department Head may authorize/approve receipts in excess of per diem rate.  
5. Reimbursement is allowed for the full cost of an official convention meal where such a meal is scheduled as an integral part of the convention or conference proceedings. Any meal included in the registration fee will not be reimbursed separately. No allowance is made for meals served as part of the transportation accommodations when the cost is included in the transportation charge.
6. Reimbursement or payment is allowed for actual and reasonable expenditures for travel or subsistence and allowable entertainment expenses associated with attending an event in New Jersey if expenditures for travel or subsistence and entertainment expenses are not paid for by the State of New Jersey. 

Lodging:

1. The following guidelines should be used in determining when the cost of lodging is reimbursable.
   1. Travelers attending official meetings and conventions are authorized to stay and to be reimbursed for the official convention lodging rate at the officially designated headquarters hotel of the convention or meeting. However, more moderately priced accommodations must be requested wherever a reasonable alternative choice is available. Whenever possible, travelers shall take advantage of special lodging rates afforded to state agencies and University faculty and staff by hotels.
   2. Lodging accommodations should be restricted to standard/first class hotels/motels. Reimbursement for lodging may be only in the amount documented by a receipt of actual lodging expenses from a commercial lodging establishment. 
   3. Reimbursement will not be made for overnight accommodations within 50 miles of traveler's official workstation / or place of residence without approval from one of the following: President, Provost, Sr. Vice President, Divisional Vice President or Dean. For SOM campus the Department Head may authorize/approve exceptions to lodging.
   4. Personal charges appearing on a hotel bill should be deducted before submitting the charges for reimbursement.

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