ROWAN UNIVERSITY POLICY
Title: Undergraduate Academic Standing
Subject: Academic Affairs
Policy No: AA: 2017: 02
Applies: University-Wide
Issuing Authority: Sr. Vice President and Provost
Responsible Officer: Deans and Vice President for
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Student
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Affairs
Adopted:
Last Revision:
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Last Reviewed:
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I. PURPOSE
The purpose of this policy is to outline the standards for academic standing which apply to all matriculated undergraduate students.
II.
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ACCOUNTABILITY
Under direction of the Provost, the Vice President for
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Student Affairs shall implement this policy
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in collaboration with appropriate personnel.
III.
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APPLICABILITY
This policy applies to all matriculated undergraduate students of Rowan University.
IV.
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POLICY
- Rowan University has established standards for academic standing which apply to all matriculated undergraduate students as follows: Students who have attempted 12 or more semester hour credits and have a cumulative grade point average (GPA) of at least 2.0 are considered to be in good academic standingGood Academic Standing.
- Academic Warning Notice 1 (for cumulative GPA falling below 2.0 after a fall semester)
- At the end of each fall and spring semester, matriculated undergraduate students who are not already on academic probationAcademic Notice, who have attempted 12 credits or more, and who have a cumulative GPA below 2.0 are placed on academic warning Academic Notice 1 for the following subsequent spring semester. Those who have not attained a cumulative GPA of at least 2.0 by the end of the spring semester will be placed on academic probation. or fall semester. Those who achieve a cumulative GPA of 2.0 or higher after the subsequent fall or spring semester will return to good academic standingGood Academic Standing.
- Students on academic warning Academic Notice 1 are required to meet with a designated University representative to make an academic success plan and will be enrolled in a zero-credit course in Canvas for the spring following semester supporting academic remediation. (This course appears only on internal transcripts and would not be shown on transcripts released for external purposes.) Details of the academic remediation program can be found on the Student Success website [link to follow]. Students on Academic Notice 1 may have a registration hold placed on their Banner account related to completion of the program requirements, and can participate in incentive programs related to completion.
- The Vice President for Enrollment and Student Success Affairs or designee will notify students when they are placed on academic warningAcademic Notice 1 via their Rowan email address. Such notices will include the requirement for the academic remediation activities as described above. The Registrar's Office will note the academic warning Academic Notice 1 status on the student's academic record.
- Students will meet with their academic advisors each semester to develop appropriate plans for achieving satisfactory academic performance.
- Academic Probation Notice 2 (for cumulative GPA falling below 2.0 after a spring semester)for the second term in a row): At the end of each fall and spring semester, matriculated undergraduate students who have attempted 12 credits or more and have on Academic Notice 1 who do not achieve a cumulative GPA below at or above 2.0 are will be placed on academic probation. This probationary period begins with the Academic Notice 2 for the subsequent spring or fall semester. Students have one academic year in which to achieve a cumulative GPA of at least 2.0. Those who have not attained a cumulative GPA of at least 2.0 by this time will be dismissed from the university.In addition, students on academic probation on Academic Notice 2 are required to meet with a designated University representative to make an academic success plan and will be enrolled in a zero-credit course in Canvas for the following semester supporting academic remediation for the fall semester. (This course appears only on internal transcripts and would not be shown on transcripts released for external purposes.) Details of the academic remediation program can be found on the Student Success website [link to follow].Full-time students must attempt 12 or more credits each semester of probation. Students on Academic Notice 2 will have a registration hold placed on their Banner account related to completion of the program requirements and can participate in incentive programs related to completion.
- The Vice President for Student Affairs or designee An attempted credit is defined as credit for any courses in which a student receives a grade of A, B, C, D, F, P, S, W, WP, or WF, or IN.
- Students will be considered on probation until they attain a cumulative GPA of at least 2.0 or move to Academic Dismissal status the following spring.
- Summer courses may be taken to help students reach the 2.0 cumulative GPA. College Deans will notify students when they are placed on academic probationAcademic Notice 2 via their Rowan email address. Such notices will include a requirement that students consult an academic advisor in their college early in the first probationary semester and in no event later than the end of that semesterthe requirement for the academic remediation activities as described above. The Registrar's Office will notify the colleges of students who are placed on academic probation and will note the academic probationary Academic Notice 2 status on the student's academic record.
- Students will meet with their academic advisors each semester to develop appropriate plans for achieving satisfactory academic performance.
- Students who are on academic probation may not participate in extra-curricular or co-curricular activities sponsored by the university.Academic Notice 2 and achieve a GPA of 2.0 or higher in term(s) since their most recent prior academic standing update, but whose cumulative GPA remains below 2.0, will be placed on Continued Academic Notice 2.
- Students on Continued Academic Notice 2 must follow the requirements for students on Academic Notice 2 described above.
- Academic Suspension
- Academic dismissal takes place under the following circumstances:
- Undergraduate students who have attempted at least 12 credits and Students who have been on probation for the academic year (fall/spring) will be dismissed from the University. Their dismissal is in effect as of the upcoming fall semesterAcademic Notice 2 or Continued Academic Notice 2 for one or more semesters and who earn a GPA of below 2.0 in term(s) since their most recent prior academic standing update will be suspended from the University for a period of at least one calendar year.
- Implementation note for January 2024 cycle: Because these statuses are new, adapted processes will be in place for the January 2024 cycle. Because the sequence of statuses is being extended from a minimum of two semesters of enrollment prior to suspension to a minimum of three, students who have had a cumulative GPA below 2.0 for at least 3 consecutive semesters will be subject to academic suspension. These include those on Continuing Probation, those who had a suspension appeal approved in a previous term, or others identified via the academic standing process.
- The Registrar's Office will notify the appropriate University officers when students are academically dismissed suspended and will note the dismissal suspension on the student's academic record.
- The College Deans Vice President for Student Affairs or designee will notify students in writing when they are dismissed. suspended via their Rowan email address. The notices will include a statement that registration for the next fall or spring semester will be canceled. Students enrolled in the immediate winter or summer session will not have their enrollment canceled.
- Students so dismissed suspended cannot register in either academic year or summer terms, as full- or part- time students, nor as non-matriculated students.
- Students who have been academically dismissed from the university may apply for re-enrollment through the Office of Academic Transition and Support Programs after one academic year following dismissal.suspended from the University are eligible for re-enrollment through the University Advising Center after one academic year following suspension. Normal re-enrollment processes will apply, including determination of eligibility for specific academic programs, and subject to other restrictions unrelated to academic standing (such as disciplinary processes and registration holds).
- Request for Early Return from Suspension: Suspended students may appeal to re-enter the University prior to the one-year period after at least one fall or spring term of suspension status by contacting academicstanding@rowan.edu and providing a rationale and documentation demonstrating readiness to return prior to the expected one-year timeline. Because the expected suspension period is one full year, only compelling appeals which include documentation such as satisfactory grades at another college, resolution of a related health matter, or other such evidence of readiness to return will be considered.
- The Office of the Provost serves as the focal point for the academic probation and dismissalsuspension. The Office of the Associate Provost Vice President for Academic Student Affairs is responsible for the implementation of this process.
- Written notification of the appeal process and dates will be sent to the student .Student contacts the Dean's Office in the College of their major to make an appointment with the appeal committeevia their Rowan email address.
- Student completes and returns the Request an Appeal Hearing appeal form with any supported materialsupporting documentation.
- Students who do not appeal and students whose appeal is denied will be dismissed suspended from the University and any registration in future fall and spring terms will be dropped.
- Decisions concerning academic dismissal suspension are made independently of decisions governing financial aid awards. Appeals regarding the discontinuance of financial aid must be made to the Director of Financial Aid.