Page History

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1. A. Attachment 1- Division of Duties and Responsibilities
2. B. Attachment 2 - Snow Clearing at Buildings and Grounds
3. C. Attachment 3 - Location and Task Map Academic and Administrative Buildings Facility Custodians
4. D. Attachment 4 - Location And Task Maps Dormitories Residential Life Custodians
5. E. Attachment 5 - Location and Task Maps Student Center Student Center Custodians

6. F. Attachment 6 - Location and Task Maps Recreation Center Recreation Center Custodians

7.  G. Attachment 7 - Location and Task Maps Outlying Areas Landscape Department

   ATTACHMENT 1

   DIVISION OF DUTIES AND RESPONSIBILITIES

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1. Coordination Procedures
1. The Supervisor of Landscape Operations or in his absence the Assistant Grounds Supervisor shall coordinate snow and ice removal across department lines.
2. The Supervisor of Landscape Operations in conjunction with other members of the Facilities Operations management team shall determine the number of personnel needed to combat a given storm.
3. The Supervisor of Landscape Operations or the Grounds Supervisor shall contact the Custodial Supervisor (s) and alert him/her/them of the need to assemble teams to address an approaching storm. Selection is based on need
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1.  Responsibilities of Facilities Employees
   1. Landscape Department:
      1. Coordinate the work activities of all units engaged in storm abatement.
      2. Focus, with two exceptions, on outlying areas by clearing in a timely manner all roads, parking lots, outlying steps (example A -lot), outlying sidewalks, plazas, outlying utility access points, outlying handicap ramps, and hydrants. Further, the Landscape Department shall carry out all hand shoveling and hand application of ice melt materials in an efficient and timely manner at the Town Houses.
      3. Assist the mechanics attaching snow related equipment to trucks, tractors, backhoes, utility carts and lawnmowers.
      4. Provide equipment and dispense ice melt materials to all units engaged in storm abatement on an as need basis.
      5. Monitor conditions and take appropriation action to insure inclement weather safety in and on the parking garage. The Landscape Department shall inform Public Safety when the ramps in the garage must be closed for safety reasons. Further, when possible, the Landscape Department shall alert in advance the Res Life staff to future potential conditions in the garage which will limit needed student access to vehicles.
         
2. Facilities Custodial Staff:
   The Facilities Custodial Staff Unit shall clear, in an efficient and timely manner, areas adjacent to the administrative and academic buildings within a 25 foot zone. (See attached drawing for all locations and specific responsibilities)
3. Residential Life Custodial Staff
   The Residential Life Custodial Staff Unit shall clear in an efficient and timely manner areas associated with residential life buildings. (See attached drawings for all locations and duties)
   
4. Student Center Custodial Staff
   The Student Center Custodial Staff Unit shall clear, in an efficient and timely manner, areas adjacent to the Student Center building within a 25 foot zone. (See attached drawing for locations and specific responsibilities)
   
5. Recreation Center Custodial Staff
   The Recreation Center Custodial Staff Unit shall clear, in an efficient and timely manner, areas adjacent to the Recreation Center building within a 25 foot zone. (See attached drawing for locations and specific responsibilities)
6. Other Employees of the Operations Department
   Other employees of the Operations department may be requested to assist in the snow removal process when the magnitude of a given storm exceeds the capability of the normally assigned personnel. Both the Landscape Department and the Custodial Departments may request, as needed, additional personnel from other shops that can remove snow and ice or from the volunteer 's who have signed up for snow removal. A sign-up sheet will be posted before the snow season. Advance notice use of personnel from other departments is subject to union regulations including seniority and rotation. Under unforeseen conditions additional personnel may be called in based on emergency status.
7. The Auto Shop
   1. Have all trucks and equipment with drive trains (Example trucks, tractors, mowers) used in snow and ice management completely serviced and in a ready state for use by the last day of November.
   2. Have all snow and ice removal related attachments for vehicles and/or equipment with drive trains completely repaired and ready for use by the last day of November.
   3. PM all small snow equipment, such as snow blowers, and have them in a ready for use by the end of November.
   4. attach all snow and ice removal accessories to the appropriate trucks and equipment with drive trains each time a storm approaches and shall remove same when not needed for use. The Auto Shop may draw additional helpers from the Landscape Department to assist with the rapid assembly and disassembly of equipment.
   5. Provide one or more mechanics throughout the course of snow and ice clearing operations to make on site emergency repairs.
   6. Maintain an inventory of common parts and essential materials in the shop for night and weekend emergency repairs.
   7. Maintain on campus both gas and diesel fuel tanks in a ready state for long weekend draw downs.
   8. Work with the Landscape Department each spring disassembling, cleaning and storing snow related equipment attachments. As part of storage process the Auto Shop shall inventory all needed repairs and needed replacement parts. All needed replacement parts shall be ordered and repairs completed. (Notify the Landscape supervisor of repairs needed.)

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