ROWAN UNIVERSITY POLICY
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I. PURPOSE
To the maximum extent possible, the procurement of goods and services for Rowan University of New Jersey, will be conducted in an open and competitive environment to ensure that prices paid by Rowan for those goods and services are fair and reasonable, and that procurements for Rowan follow best in class ethical business practices. Procurements of goods and services for Rowan must conform to the standards identified in this policy which reflect applicable Federal and State laws and regulations where necessary. This Policy shall replace prior policies on this topic.
To assure that University purchases and payments are properly authorized, and:
- Obtain the best value for the University by striving for best practices whenever possible and determined by the Office of Contracting and Procurement (OC&P);
- Follow fair and ethical business practices; and
- Adhere to all State and Federal Laws as they relate to procurement and the expenditure of public funds; and
- Reflect appropriate stewardship of University resources.
- To educate employees and suppliers about the University’s Procurement and Payment Policy and procedures.
II. ACCOUNTABILITY
At the direction of the Senior Vice President for Finance and CFO, the Senior Director of the Office of Contracting & Procurement (OCP) shall implement this policy and the deans, department chairs, department directors and users of the purchasing system, shall ensure compliance with the policy.
III. APPLICABILITY
This policy applies to all authorized University departments and personnel who accept responsibility for using the purchasing system, which may only be used in accordance with the policy and procedures described below.
Resources
Rowan Policies
- University Policy-Travel and Business Expense Policy
- University Policy – Alternate Purchase Card
- University Policy – Contracts
- IRT/ITAP
IV. DEFINITIONS
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V. POLICY
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Purchases in Excess of Current Bid Threshold
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- If the item has been previously awarded to a vendor through a State contract, the OC&P may use this vendor by using this price or negotiating a lesser price and better terms than on the State Contracts list.
- If the item has not been previously awarded to a vendor through a State contract, the OC&P will, in consultation with the originating department, prepare a RFP or bid.
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- the nature of the emergency/unforeseen condition; and
- the necessity for the change order(s); and
- the cost of the goods and/or services; and
- the cost of the original contract and/or purchase order; and
- the name of the vendor.
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