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1. Authority
   1. The Vice President of Student Life/Dean of Students and his/her designees have the responsibility for maintaining and implementing the Code. In a situation where a student's health or safety is/was seriously endangered the Vice President of Student Life/Dean of Students or his/her designees has the authority and will make every attempt to notify the student's parent/guardian as soon as possible.
2. Violation of Law and University Discipline
   1. Students may be accountable to both the University and to civil authorities for acts which violate the Code. University disciplinary action will normally proceed during the pendency of criminal proceedings. The University reserves the right to reach its own determination on violations of this Code independently of the outcome of any civil or criminal proceedings.
3. Conduct Rules
   1. Individual students and student organizations are expected to abide by the Conduct Rules and Regulations (see Attachment 3), and administrators are expected to enforce them. Additional rules and regulations may be promulgated during the year; announcements will be made upon adoption of the changes or additions. Attempting, abetting, or being an accessory to any act prohibited by the Code will be considered the same as a completed violation.
4. Rowan Global Students
   1. Rowan students in online or hybrid courses must also meet the "conduct" expectations as listed at www.rowanonline.com. Students participating in off-site Rowan Global Extension programs will also be expected to follow the guidelines provided by that facility. Questions should be directed to the Office of the Associate Director, Office of Graduate Studies, Division of Global Learning & Partnerships at global@rowan.edu.
5. Violation Levels
   1. Violations of the Code are generally grouped into three levels based upon their magnitude or seriousness. Multiple violations or the severity of a single violation may increase the given sanction. Some acts of misconduct may fall within two or more standards of the Code. In such cases, the University has the right to impose all of the sanctions available for all of the violations.
      1. Level One violations are generally a breach of the Code which adversely affect a smaller community.
      2. Level Two violations generally are breaches of the Code which are more serious and adversely affect the Rowan community at-large (including repeated Level One violations).
      3. Level Three violations generally are breaches of the Code which include threatening statements and/or behavior and unwanted contact that may compromise the health and safety of the Rowan community at large or individuals, specifically (including repeated Level Two violations).
6. Appeals
   1. Upon receiving notification of the outcome of a case, the accused student, Complainant, victim (in cases of "crimes of violence" covered under this Code) or the Vice President of Student Life/Dean of Students or designee (in Campus Hearing Board cases) may file an appeal as outlined in Attachment 9. The appeals process described will be the final step in the discipline process and constitutes final University action.
7. Procedures for Interim Suspension of Course participation, presence on Campus or Residence Areas and participation in University Related Activities
   1. A student may be suspended from continuing participation in coursework, being present on the campus or in campus residence areas or from participation in University related activities for an interim period pending a disciplinary hearing; the interim suspension is effective immediately without prior notice whenever there is evidence that the continued presence of the student on the campus may pose a substantial threat to others in the University or to the stability and/or continuance of normal University functions. (Refer to Attachment 10)
8. Conduct Code Violations' Effect upon Graduation
   1. A student found responsible for violations of the Code, which could have led to expulsion or suspension had s/he remained a registered student at the University and who has otherwise satisfied the University's published requirements for graduation, may have the awarding of his/her degree postponed to a future date or permanently withheld. A student whose graduation is postponed or permanently withheld may also be refused a copy of his/her official transcript and cannot have it sent to others during the period of his/her sanction. In cases where graduation is delayed due to pending charges, cases normally will be adjudicated within as short a period of time as is practicable.
9. Release of Disciplinary Record Information
   1. In accordance with current guidelines established in the Family Educational Rights and Privacy Act (FERPA) and implemented by Rowan, the record of most disciplinary proceeding's findings is not open to the public or disclosure to a third party without the consent of the individual student.
      1. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the N.J. Sexual Assault Victim's Bill of Rights, and/or 34 CFR 668.47(a)(12) (vi) and the Violence Against Women Act of 1994 (42 U.S.C 13925 (a)) does permit the disclosure of campus discipline system findings to victims of "crimes of violence." In addition, FERPA permits, once all appeals are exhausted, the final results of campus disciplinary hearings for crimes of violence to be publicly disclosed, including the name of the accused held responsible and the nature of the offense.
      2. Parents or guardians may be notified for cases involving certain crimes of violence and in certain cases involving violations of campus drug or alcohol regulations, when the student is a dependent (as defined in Section 152 of the Internal Revenue Code of 1986) or when the Vice President of Student Life/Dean of Students or designee deems the matter to have been a health or safety emergency. Complainants in other kinds of cases will be notified about case adjudication and sanctions imposed if, in the Vice President of Student Life/Dean of Students or designee's opinion, such disclosure is necessary to protect the safety of the complainant or of other members of the University community.
      3. If FERPA or other pertinent regulations change, the students involved will be notified before a hearing is held. Information regarding FERPA Directory Information and the disclosure of information can be found on the Office of the University Registrar website at rowan.edu/provost/registrar/ferpa.html.
      4. The Office of Community Standards does not maintain or release police reports. Any request for a police report associated with a disciplinary case must be made to the issuing police department.
10. Record Keeping
    1. The Office of Community Standards will maintain student disciplinary files, which contain all necessary and appropriate correspondence, Hearing Officer, Hearing Board, and appeal decisions as well as other documentation pertinent to any cases for which a student was found responsible for a violation of the Code. Records of cases that are designated as "pending" will also be maintained. Student disciplinary files will be maintained as follows:
       1. Disciplinary records will normally be maintained for a period of seven years after the last year of the student's attendance at the University.  The destruction of student disciplinary records is coordinated with the Office of Contracting & Procurement utilizing Artemis (Records Retention and Disposition Management System) and in accordance with the State of New Jersey Records Retention Policy.
       2. The disciplinary records of students who were Suspended or Expelled will be maintained indefinitely.
11. Timelines
    1. All times set in the Code may be extended by the University, for good cause. Reasonable extensions will be determined by the Interim Vice President of Student Life/Dean of Students or designee.
12. Interpretation and Revision
    1. Any question of interpretation regarding the Code will be referred to the Vice President of Student Life/Dean of Students or designee for final determination. The Code may be periodically reviewed and amended as necessary under the direction of the Vice President of Student Life/Dean of Students or designee.

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1. Official Warning: A written statement indicating a violation of the Code has occurred and warning that a subsequent violation will likely be treated more severely.
2. Educational Task: Completion of task(s) which benefit the individual, campus, or community.
3. Monetary Fine: The student is required to pay a fine that has been placed onto their student account.
4. Suspension of Activity Privileges: The student cannot be a member of a recognized student organization, participate in organizations' regularly scheduled activities, serve as a representative of the University, or participate in intramural, club, or intercollegiate sports. Notification of this sanction/status will be sent to appropriate University officials so they will know who may not participate in activities sponsored by their offices.
5. Disciplinary Probation: a designated period of time during which the student is given the opportunity to demonstrate the ability to abide by the community's expectations of behavior articulated in the Code and is not considered to be in good social standing with the Another violation will likely result in a more severe sanction.
6. Suspension of Residence Privileges: The student's privilege to live in University-owned housing, and visit the residence areas of the campus, is suspended on a temporary or permanent basis. Any request to have the effective date of the Suspension of Residence Privileges deferred to a later date must be made in writing to the Interim Vice President of Student Life/Dean of Students and will be decided on a case by case basis. The student is not entitled to any refund of campus housing and/or meal plan fees. Any request for a refund must be made in writing to the Vice President of Student Life/Dean of Students and will be decided on a case by case basis.
7. Deferred Suspension: Deferred suspension is used for offenses found serious enough to warrant suspension, but where the specific circumstances of the case mitigate the offense or for repeated offenses of a less serious nature. Deferred suspension is a designated period of time during which a student is given the opportunity to demonstrate the ability to abide by the community's expectations of behavior articulated in the Code. A student on deferred suspension is not considered to be in good social standing with the University. If the student is found responsible for violating any additional University code or regulation during the period of Deferred Suspension, the student may be immediately suspended from the University The status of Deferred Suspension may include notification to parents of dependent students.
8. Suspension: The student may no longer be a registered student, may not attend classes, nor receive grades for a specified period of time. In addition, while in this status, the student may not be present on the campus nor at a University- sponsored event for any reason whatsoever. The suspension will be noted on the student's academic transcript. A disciplinary suspension will normally result in withdraws from all the registered courses in the effective term, (not to exceed one academic term) regardless of the courses still being in progress or if final grades were submitted. The sanction will be effective either on the date that the University provides the party with the written determination of the result of an appeal, if any appeal is filed, or if an appeal is not filed, the date on which an appeal would no longer be considered timely. Any request to have the effective date of the Suspension deferred to a later date must be made in writing to the Interim Vice President of Student Life/Dean of Students and will be decided on a case by case The student is not entitled to any refund of any tuition/fees. Any request for a refund must be made in writing to the Vice President of Student Life/Dean of Students and will be decided on a case by case basis.
9. Expulsion: The student may never again be a registered student, may never attend classes, nor receive grades. In addition, the student may never be present on the campus nor at a University-sponsored event for any reason whatsoever. The expulsion will be noted on the student's academic transcript. A disciplinary expulsion will result in withdraws from all the registered courses in the effective term, (not to exceed one academic term) regardless of the courses still being in progress or if final grades were submitted. The sanction will be effective either on the date that the University provides the party with the written determination of the result of an appeal, if any appeal is filed, or if an appeal is not filed, the date on which an appeal would no longer be considered timely. Any request to have the effective date of the Expulsion deferred to a later date must be made in writing to the Vice President of Student Life/Dean of Students and will be decided on a case by case basis. The student is not entitled to any refund of any tuition/fees. Any request for a refund must be made in writing to the Vice President of Student Life/Dean of Students and will be decided on a case by case basis.
10. Other sanctions: Other sanctions may be imposed in addition to, or instead of, those described in #1 through #9 above. For example, costs associated with educational programs or damage repair fees may be charged or students may have use of University facilities limited or revoked.
    
    Students who are found responsible for Code violations which involve alcohol/drug (ab)use, may be required to attend educational programs intended to inform them about alcohol/drug use and abuse.
    1. The Office of Community Standards may notify parents/guardians of students less than 21 years of age when a student is found responsible for a violation of the Alcohol and Other Drugs Policy. Rowan Public Safety may notify parents/legal guardians when citations have been issued by law enforcement officials, without waiting for a hearing or any other due process since citations given by the law enforcement unit of a university are not covered by FERPA.
    2. Bias motivated offenses may result in more severe sanctions. Such offenses are defined as any offense wherein the accused student(s) intentionally selects the alleged victim because of the victim's actual or perceived characteristic, such as race, color, religion, ancestry, national origin, gender, sexual orientation, gender identity and expression, or a mental, physical, or sensory disability, or by any other distinguishing characteristic, or any other class protected under the New Jersey Law Against Discrimination, N.J.S.A. 10:5-1 et. seq.
    3. Any sanction may be put on hold or deferred (i.e. not put into effect) for a predetermined period of time by the Vice President of Student Life/Dean of Students or his/her designee. The original sanction(s) may be re-imposed immediately upon a further finding responsibility in a subsequent campus disciplinary hearing at any level.
    4. Sanctions for group or organization misconduct may include suspension, revocation or denial of recognition, partial or total de-funding, or the imposition of other appropriate sanctions.
    5. A student who fails to complete the terms of a campus disciplinary sanction by the given deadline will be charged with noncompliance under the Code.
    6. Under the Family Educational Rights and Privacy Act (FERPA), violators of provisions of the Code pertaining to certain "crimes of violence" may have their names and disciplinary findings publicly revealed.
    7. Students should be aware that conviction in criminal court for certain controlled substance offenses including drug possession and/or sale may have them declared ineligible for Federal financial aid for a period of time. See the Financial Aid Office for details.

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