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A. Domestic Travel Request
Traveler |
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| |
Chairperson/Department Head | 3. Approves/Disapproves Domestic Travel Request. 4. If approved, forwards form to Division Head or Designee. |
Division Head | 5. Approves/Disapproves Domestic Travel Request. 6. If approved, forwards form to the Ethics Officer for approval. |
Ethics Officer | 7. Approves/Disapproves Domestic Travel Request as necessary 8. If Grant related forwards to OSP |
Accounts Payable | 10. Reviews Domestic Travel Request and encumbers the funds. Issues final approval email to traveler and travel agent. |
B. International Travel Request
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C. Travel Expense Reimbursement:
Traveler | 1. Completes a Travel Expense Report with original itemized receipts. 2. Submits to Chairperson/ Department Head for approval. |
Chairperson/Department Head | 3. Reviews and approves Travel Expense Report. 4. Forwards the Travel Expense Form to Accounts Payable. |
Grants | 5. Reviews expenses, approves, and forwards to Accounts Payable. |
Accounts Payable | 6. Matches Travel Request to final Travel Expense Report. 7. Reviews documentation as necessary. 8. Processes for payment upon completion of review. 9. Issues reimbursement to traveler within ten (10) business days of submission of completed Travel Expense Report via direct deposit when possible. |
Attachment 3
Modes of Transportation
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- Airline or VIP club membership dues or one-day admission fees
- Airline/car rental upgrades
- Airline Seating: Main Cabin Extra, Preferred Seating, Delta Comfort (i.e. Extra Leg Run)
- Air phone usage
- Alcoholic refreshments
- Baby-sitting or childcare costs
- Barbers and hairdressers
- Car repairs/routine maintenance or locksmith charges
- Car washes / oil change
- Clothing or toiletry items
- Credit card delinquency fees/finance charges/annual fees
- Day Travel Meals
- Early Bird Check In
- Excess baggage costs related to personal property
- Expenses related to vacation or personal days taken before, during, or after a business trip
- Frequent flyer mile (airline tickets purchased, partially purchased or accommodations and upgrades obtained using frequent flyer miles)
- Helicopter services for local travel/entertainment
- House sitting
- Laundry or cleaning expenses
- Loss or theft of cash advance money or airline tickets
- Loss or theft of personal funds or property
- Lost baggage
- Luggage and briefcases
- Magazines, newspapers, personal reading materials
- Medical expenses while traveling
- Movies
- Optional travel or baggage insurance
- "No show" for hotel or car service
- Parking Lot Services (i.e. White Glove Service)
- Parking or traffic violations
- Personal accident or property insurance
- Personal entertainment
- Pet care / Boarding
- Prescription (Refills)
- Recreational expenses
- Saunas, massages, spa visits
- Shoe shines
- Souvenirs or personal gifts
- Trip cancellation insurance
- Uber BlackUberX
Attachment 7
Mileage Scenarios
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