ROWAN UNIVERSITY POLICY

Title: Attendance Policy

Subject: Academic Affairs

Policy No: AA: 2015:04

Applies:

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Traditional Undergraduate Programs

Issuing Authority: Provost / Senior Vice President for Academic Affairs

Responsible Officer: Deans

Adopted: 

Last Revision: 

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07/

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07/

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2017

Last Reviewed: 

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07/

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07/

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2017

I.      PURPOSE

The purpose of this policy is to establish policy and procedures for handling attendance To establish policy, procedures, and guidelines for the management of classroom attendance and attendance records.

II.    ACCOUNTABILITY

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Under direction of the Provost/Senior Vice President for Academic Affairs, all Deans, Department Chairs, and Department Chairs Heads shall implement this policy and all . All faculty shall ensure compliance with the policy.

III.   APPLICABILITY

This policy is applicable applies to all students students and faculty with respect to traditional undergraduate courses offered on the Glassboro and Camden campuses. Additional policies are independently developed and implemented by the Division of Global Learning and Partnerships, the Rowan University School of Osteopathic Medicine, the Graduate School of Biomedical Sciences, and the Cooper Medical School of Rowan University.

IV.  POLICY

1. Because classroom experiences vary greatly among disciplines, deliveries and instructors, Rowan’s community of learners is best realized when teachers and learners interact in ways deemed appropriate for any particular class. Thus, although what constitutes attendance can differ from course to course, the following applies to all courses.
   Responsibilities of Students

1. Students are expected to be present at attend each meeting of each scheduled class for which they are officially are officially registered . Students and are responsible for knowing the instructor’s attendance policy their instructors’ attendance policies as stated in the syllabus.
2. Students absent for any of the following reasons:
1. Official University activities,
2. Documented illness,
3. Death of a family member or loved one,
4. Inclement weather
   must inform their instructor with official or written documentation before the fact in the case of official University activities, or as soon as possible thereafter in cases of illness, death of a family member or loved one, and inclement weather. Students should consult with their instructor regarding acceptable documentation
3. who are absent for the reasons listed below must inform their instructors of their absence and provide documentation. For planned absences, notice must be given before the missed class meeting. In the case of unexpected absences, documentation must be provided as soon after the absence as possible. Students must consult with their instructors to determine what is considered acceptable documentation.
1. Official University activities
2. Illness
3. Death of a family member or loved one
4. Inclement weather
4. Rowan respects the diversity Rowan respects the diversity of faiths and spiritual practices in the university community. Students who wish   Students planning to observe religious holidays which occur when classes are scheduled that occur on scheduled class days must inform their instructors before the fact, and preferably within the first two weeks of each semester, even when the exact date of the holiday will not be known until later. Students at the beginning of the term.  Students who make such arrangements will not be required to attend       classes or take examinations on the designated days, and faculty must provide reasonable opportunities for students to make up missed work and examinations.
5. In the case of rare and compelling and compelling circumstances not listed in 2b above, students should make every effort every effort to discuss reasonable accommodations with the instructor in advance their instructors in advance (if feasible) or as soon as possible afterward. 

      2.  Responsibilities of Faculty

1. Faculty
are expected to
1. must keep accurate attendance records and to verify student attendance in compliance with federal financial aid regulations when requested.
2. Attendance
requirements must be part of the syllabus provided to students prior to the end of the drop/add period
1. requirements must be included in the course syllabus.
2. In the case
of 2b under Student Responsibilities
1. documented and excused absences related to the reasons listed above and to religious/spiritual observances, faculty must make reasonable
accommodation
1. accommodations to
provide these students
1. provide students the opportunity to make up their
written work, tests, or other assignments at the earliest possible convenient time
1. course work. In cases
where graded
1. where graded classroom activities cannot be
repeated
1. replicated and the student has
not exceeded
1. not exceeded the maximum number of allowable absences (as explained below
under 3f
1. ),
the
1.  the faculty
member
1. either will
either
1. provide an alternative graded
exercise to replace the missed activity
1. assignment or remove the activity from the calculation of the student’s final grade.
2. Faculty are under
no obligation
1. no obligation to make special provisions for students
that are
1. absent for
reasons other
1. reasons other than those listed above or in cases where acceptable documentation was not provided. However, faculty are encouraged to
consider accommodations
1. consider accommodations for rare and compelling circumstances
.If a student develops a pattern of excessive and/or unexplained absences, the faculty should advise the student to request assistance from the Dean of Students
1. .
2. Faculty
(singularly or as part of a department or program) may establish additional reasonable
1. may establish additional attendance criteria that are
consistent with the above. This
1. reasonable and consistent with this policy.  Criteria may include setting a maximum number of absences for a course (whether excused or unexcused) after which a student should withdraw from the class.
2. Criteria may include setting a maximum number of absences for a course
---
1. (whether excused
or unexcused---
1. or unexcused) after which a student should withdraw from the class. In accordance with the withdrawal schedule, a W will be assigned for a regular withdrawal and a WP or WF
. If the Dean of Students determines, in consultation with the faculty member, that excused absences were a significant factor, the withdrawal may be altered to a simple W
1. for a late withdrawal.  In cases where the withdrawal is due to excused absences, the student may submit a hardship withdrawal request, with appropriate documentation, to the Hardship Committee requesting that a W be assigned.
2. If a student develops a pattern of excessive absences, the faculty should advise the student to request assistance from the Dean of Students.