ROWAN UNIVERSITY POLICY 
 

Title: Preferred Name Policy
Subject: Academic Affairs, Student Life, Equity and Diversity/Title IX
Policy No: Adm: 2016: 01
Applies: University-Wide
Issuing Authorities: President
Responsible Officers: Vice President for Academic Affairs
                                      Vice President for Student Life and Dean of Students
                                      Chief Equity Compliance Officer and Title IX Coordinator
Adopted: 03/01/2016
Last Revision: 03/01/2016
Last Reviewed: 03/01/2016 

I.  PURPOSE

The purpose of this policy is to enable members of the campus community including students, faculty and staff to use and be known by a preferred name that affirms, reflects, and/or expresses their gender, culture, and/or other aspects of their social identity in the classroom and to conduct general business at the university. 

II.  ACCOUNTABILITY

At the direction of the President, the Vice President for Academic Affairs and the Vice President for Student Life and Dean of Students shall implement this policy and the Chief Equity Compliance Officer/Title IX Coordinator shall ensure compliance with this policy. 

III.  APPLICABILITY

This policy is applicable to all students, faculty and staff at the university. 

IV. DEFINITIONS

1. Preferred Name – The name by which a person wishes to be known and to have appear in University systems and when conducting day-to-day University business because it affirms that individual's gender, culture and other aspects of social identity. The preferred name will consist of a preferred first name, and preferred middle name when provided. The preferred name does not affect the individual's last name, which must remain the person's legal name.
2. Legal Name – The name that is recorded on an individual's legal identification and used on formal legal records at the University.

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ATTACHMENT A
PROCEDURES FOR REQUESTING A PREFERRED NAME 
 

Requesting a Preferred Name:

Individuals who wish to use a preferred name may enter that name through the personal information section in Banner Self Service. 

Approval and Prohibited Use:

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In cases where misuse of a preferred name results in disciplinary or employment actions, the normal policies and procedures as well as related appeal processes will apply. 

Appearance of the Preferred Name:

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