...
- Regardless of whether Rowan is sponsoring the visa, the faculty member inviting a foreign national visiting Scholar will inform the Associate Dean (AD) in the respective college or Associate Deans for Research at RowanSOM or CMSRU, respectively about the impending visit. Information should include the name of the Scholar, country of origin, their previous or current employer information, and a brief description of the reason for their visit and (if applicable) their proposed project.
- Faculty sponsors then should follow the additional steps on "How How to sponsor an exchange visitor" at Rowan University provided in the following link: http://www.rowan.edu/home/international-center/j-1-visiting-professors-scholars-and-students/j-1-visiting-professors-scholars and and Attachment B of this policy.
- Concurrent with International Center processing, the AD will provide the detailed information about the visiting Scholar (from step 1) to the Export Control Officer (ECO).
- Concurrent with International Center processing, ECO or Export Control Coordinator (ECC) will will conduct Restricted Party Screening and inform AD either "go" or "no go "to draft an invitation.
- After a "go" decision is received from the ECO or ECC, the faculty sponsor will be informed by the AD that a letter of invitation can be extended.
- "Export Control and Acknowledgement for All Foreign Nationals and Visiting Scientists", "Export Control Form", and "Volunteer Registration & Liability Waiver and Release" forms may be forwarded to the visiting scholar, but do not need to be completed until after arrival (Step 6).
- When the visiting Scholar arrives at Rowan University (after obtaining the visa and complying with all of the International Center policies)
- The visiting scholar will sign "Export Control and Acknowledgement for All Foreign Nationals and Visiting Scientists" attesting that he or she has been fully informed about the export control program at Rowan University. This form will be counter signed appropriate college AD or RowanSOM Associate Dean for Research or CMSRU Associate Dean for Research if RowanSOM or CMSRU is hosting a visiting scholar, respectively.
- The visiting scholar and the host will complete the "Export Control Form" and may be required to attend a face-to-face meeting with the ECO.
- If the visiting scholar is providing any work or services while at Rowan University, the visiting scholar and host will complete and sign the "Volunteer Registration & Liability Waiver and Release" form. This form will be counter signed by the appropriate college official and forwarded to HR.
- If the Visiting Scholar visits other cities or non-Rowan University academic institutions or attends a conference in the U.S. for professional reasons, the Visiting Scholar must provide an itinerary to the AD and to the International Center.
- In accordance with Rowan University's Export Control Program, the college or department where the Visiting Scholar is hosted will not allow access by foreign nationals or foreign Visiting Scholar to export-controlled information and technology without first obtaining an export license, other authorization, or exemption.
- Respective College Deans or ADs, will be responsible for approving and coordinating access to restricted facilities and equipment. Deans and ADs will also ensure that adequate controls of physical, visual, and electronic access to export-controlled information and technology are developed, which may include unique badging requirements for foreign nationals and segregated work areas for export-controlled information and technology. Deans or ADs are required to immediately report any breach or violation or suspected or potential breach or violation of Rowan University's Export Control Program to the ECO.
- All issues relating to Export Control must be communicated to the ECO at the following address:
Eric Gregory
Director of Research Compliance
South Jersey Technology Park
107 Gilbreth Parkway
Mullica Hill, NJ 08062
Telephone: 856-256-4058
Email: gregorye@rowan.edu
...
STEP 1: The hosting department must complete the Departmental J-1 Request Packet and send to obeid@rowan.edu at the International Center. The recommended time frame for submitting the request is a minimum of 12 weeks prior to the exchange visitor's proposed start date at Rowan.
- J-1 Transfer: If the exchange visitor is currently on a J-1 Visa at another institution in the United States, they must also complete and submit a J-1 transfer application in order to ensure that their Visa status remains in good standing and that they are eligible for transfer :JJ1-1 Transfer-in Form
STEP 2: The hosting department will notify Human Resources of their intent to invite a professor or scholar to Rowan by sending the proposed invitation letter to Rowan's Human Resources Department for review.
*Compensated exchange visitors: The hosting department must work with Rowan's Human Resources Department to ensure that all employment paperwork is completed.
*Uncompensated exchange visitors: The hosting department must review Rowan's policy regarding uncompensated employees and submit all required paperwork to Tracy Oplinger at Human Resources oplinger@rowan.edu.
STEP 3: Upon receiving the departmental request, the invitation letter, and final approval from Human Resources, the International Center's J-1 advisor will send the exchange visitor the DS-2019 Application.
STEP 4: The International Center's J-1 Advisor will review the application and requisite documentation to ensure compliance with the Department of State and Department of Homeland Security's regulations. Once approved, the DS-2019 will be sent to the exchange visitor.
STEP 5: Upon receipt of the DS-2019, the exchange visitor will pay the SEVIS I-901 fee and make an appointment to apply for a J-1 Visa at the U.S.A. Embassy in their home country. For instructions on making an embassy Visa appointment, visit the U.S. Department of State website: {+}http://travel.state.gov/content/visas/en/study-exchange/exchange.html+
STEP 6: Review the Pre-arrival Handbook for J-1 Exchange Visitors for important information regarding your arrival at Rowan, maintaining your Visa status, and life in the United States.
...
- English Language Proficiency
- Participants must possess sufficient proficiency in the English language to participate in their programs. [22 CFR 62.10(a)(2)]. The academic host department must verify that the exchange visitor has appropriate academic credentials and English language proficiency.
- Academic and Government Category Incident Report
- As the sponsoring community, we are asked to report incidents (e.g. serious injury, death, sexual abuse, etc.) that involve exchange visitors on their respective academic programs. The Office of Private Sector Exchange Administration - Academic and Government (OPA-AG) also requests that sponsors report other events that could bring the department or Exchange Visitor Program into notoriety or disrepute. In the event that you need to report an incident, please download and complete the J-1 Academic Government Category Incident Report Form within 24 hours of the sponsor becoming aware of the issue. Please submit the completed form to AGalert@state.gov and copy obeid@rowan.edu on the email. For more information, please visit:{+} https://j1visa.state.gov/academic-program-sponsors/+.
- Insurance for J-1 Visa Holders
Participants and any J-2 dependents (spouses and minor unmarried children under the age 21) accompanying them are requitred to carry medical insurance at the minimum benefit levels stated in the program regulations. 22 CFR 62.14.
- Medical benefits of at least $100,000 per accident or illness
- Repatriation of remains in the amount of $25,000
- Expenses associated with the medical evacuation of the exchange visitor to his or her home country in the amount of $50,000
- A deductible not to exceed $500 per accident or illness.
- For more details about J-1 Visa regulations and eligibility requirements, visit the Department of State website: J-1 VISA Exchange Visitor Program
________________________________________________________________________________________________________________________________________________________
...