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1. RowanSOM and/or its units will provide an individual with an accounting of all disclosures of their PHI upon the individual’s written request as required by state and federal law. A request for Accounting of Disclosures Form can be accessed at on the following website: www.rowan.edu/compliance/documents/ROWANRequestforAccountingofDisclosuresForm.pdf Rowan Compliance website.
2. RowanSOM units will act on an individual’s request for an accounting within thirty (30) days of receipt of the request. If a unit is unable to provide the accounting within thirty (30) days, it may extend the time period to provide the accounting by no more than thirty (30) days; however, within the original thirty (30) days, units must provide the individual with a written statement of the reasons for the delay and the date by which units will provide the accounting. RowanSOM units are only permitted one extension per request.
3. The first accounting in a twelve-month period to an individual must be provided without charge. However, units may impose a reasonable cost-based fee for each subsequent request for an accounting made by the same individual within the twelve-month period provided the unit informs the individual of the fee prior to complying with the request, thus giving the individual the opportunity to withdraw or modify the request.
4. As part of the accounting of the disclosures, the unit will coordinate the releases of PHI with business associates.
5. A RowanSOM unit must temporarily suspend an individual’s right to receive an accounting of disclosures made to a health oversight agency or law enforcement official, for the time specified by such agency or official, if such agency or official provides the unit with a written statement that such an accounting to the individual would be reasonably likely to impede the agency’s activities and it must include the time frame for which such a suspension is required.
6. A RowanSOM unit must temporarily suspend an individual’s right to receive an accounting of disclosures made to a health oversight agency or law enforcement official, for the time specified by such agency or official, if such agency or official provides the unit with an oral statement that such an accounting to the individual would be reasonably likely to impede the agency’s activities and it must include the time frame for which such a suspension is required. However, inasmuch as the statement was given orally, units must:
   1. document the statement, including the identity of the agency or official making the statement
   2. limits the temporary suspension to no longer than thirty (30) days from the date of the oral statement, unless a written statement is submitted during that time
7. Requests made for accountings of disclosures of PHI must be made to the employee or department designated by the Dean, President, and Chief Audit, Compliance & Privacy Officer.

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