Page History

...

Attachment 10 - Wire Transfer Request Procedure

Attachment 1
Purchase Order Receiving Procedure

...

1. In the Search field enter of the Banner Welcome page
   Type FPARCVD
   Enter
   
   
2. In the Receiver Document Code
   Type Next
   Go
   
   
3. Receiver Header can remain blank
   Next Section
   
   
4. Packing Slip
   Enter invoice number or initials and date (i.e. ABC102517)
   Next Section
   
   
5. Purchase Order
   Enter Purchase Order number
   Tab confirm the correct vendor appear
   
   
6. Go up to tools and select Option Receiver All Purchase Order items or Select Purchase Order items
   Next Section

 Attachment 2
 Three-Way Match

The Purchasing Module of Banner provides for a three-way match of the purchase order, receiving, and vendor invoice. When this match is complete, the payment is scheduled for payment processing through the check matching process.

...

As described in the policy, direct payments do not require a purchase order and are usually processed on an MDV form. An allowable business expense is anything that fits the criteria found in Section 8 of this policy. MDV’s may be used for pre-payment of travel, tuition reimbursements, out-of- pocket expenses under $500, and other miscellaneous administrative disbursements. For more information on travel reimbursements, please review the Travel policy. The procedures for initiating and processing Miscellaneous Disbursement Vouchers (MDV's) for the purposes of authorizing and approving expenditures are discussed below.

1. MDV Non-PO Payment Request Approval
   
   1. Department - All MDV's Non-PO Payment Requests are prepared within the appropriate department. It is the official responsibility of the Department Head to review and approve all MDV's Non-PO Payment Requests originated within the department in accordance with University policies. Reimbursements to Department Heads are to be approved by their supervisors. The MDV is Non-PO Payment Request is then forwarded to the Accounts Payable department.
2. Accounts Payable
   Verifies the following items on the MDVNon-PO Payment Request:
   1. Proper documents attached (original itemized receipts for meals, invoices, quotations if needed),
   2. Independent Contractor Agreement
   3. W-9, if not on file
3. Accounts Payable Director
   1. Signs document authorizing expenditure, based upon review of MDV for Non-PO Payment Request for reasonableness and agreement with University rules and regulations.
   2. Returns MDV Non-PO Payment Request to the appropriate Department Head if incomplete, or not in accordance with University policies and procedures.
4. Non-PO Payment Request Processing
   
   1. The Accounts Payable unit is provided with authorized copies of MDV's a Non-PO Payment Request along with supporting documentation for payment processing. MDV's Non-PO Payment Requests are assigned an invoice number by the Banner system for tracking and processing purposes.
5. Processing Procedures - Accounts Payable Office
   1. Receives approved MDVNon-PO Payment Request
   2. Verifies assigned vendor number from vendor master list.
   3. Assigns serial invoice number to MDVNon-PO Payment Request, generated by the Banner system.
   4. Enters Payment Voucher on Banner Finance System.
   5. Processes payment.
       

...

As described in the policy, direct payments do not require a purchase order and are usually processed on an MDV forma Non-PO Payment Request form. As stated in the policy, the MDV form Non-PO Payment Request form can be used to process various payments, such as tuition reimbursements, student refunds, sales and Payroll tax withholdings, travel and other miscellaneous administrative disbursements. Below are the procedures for completing an MDV form Non-PO Payment Request form when requesting a tuition reimbursement.

1. Tuition Reimbursement
   Each bargaining unit has specific guidelines for handling the reimbursement of tuition. Please contact the Provost Office or Human Resources for specific details. Payment is contingent upon continuation of the Tuition Reimbursement Program in the successor agreement that is negotiated between the state and each bargaining unit.
2. Upon completion of the course:
   1. The employee prepares the Tuition Reimbursement Form (MDV)Non-PO Payment Request for tuition reimbursement.
   2. Employee submits proof of completion of course with a grade of "C" or better to Supervisor
   3. Submit MDV Non-PO Payment Request form to Human Resources for approval
   4. Follows procedure for reimbursement (see attachment number 3)

...