ROWAN UNIVERSITY POLICY
Title: Data Governance: EIS Policies & Procedures
Subject: Information Resources and Technology
Policy No:
Applies: University-wide
Issuing Authority: Vice President for Information Resources and Technology, Chief Information Officer
Responsible Officer: Vice President for Information Resources and Technology, Chief Information Officer
Adopted:
Amended:
Last Revision:
I. PURPOSE
This policy is intended to cover any Enterprise Information Services (EIS) for which a separate, approved EIS policy does not exist. All EIS-specific use policies must be consistent with this EIS policy. Additional rules and regulations may be adopted by academic and administrative units to meet specific administrative or academic needs. Such additional requirements must be in compliance with applicable federal and state laws, any contractual agreements with the University and its Vendors, and this policy.
II. ACCOUNTABILITY
Under the direction of the Chief Information Officer, Rowan University management shall implement and ensure compliance with this policy.
III. APPLICABILITY
A. This policy applies to all members of the Rowan community who seek to acquire, develop, manage, or use services Enterprise Information Services. It also applies to any contractors, vendors, or service providers, who may access, host, receive, transmit, or otherwise use Rowan’s EIS data.
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D. HIPAA – The Health Insurance Portability and Accountability Act (HIPAA) is the federal law passed by Congress in 1996 that requires the protection and confidential handling of protected health information.
IV. DEFINITIONS
A. Information Resources and Technology (IRT) – the Rowan University department responsible for the governance of all information and technology.
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C. Managing Unit – The Rowan University academic or administrative representative, department or division vested with the day-to-day operations of EIS.
V. POLICY
A. Security of Rowan University’s Banner Systems
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- All EIS staff is FERPA trained and violations of confidentially of data, student or other, is not tolerated. Major disciplinary action is invoked should such occur, including immediate termination of employment. (FERPA training is required of all University personnel; non-compliers or violators are expected to be dealt with appropriately by their supervisors.)
- Senior university administrators and Information Resource Technology unit managers – including EIS managers have no “special access” privileges.
- Typically the only access accorded such managers is limited to self-service for employees, for access to their personal HR type data. Department heads also have access to their department’s budget data in Finance and when departmental time entry is undertaken, a manager must have Banner INB access to handle time approval. (For example, Jim Henderson and Anne Pinder have Banner HR INB access, for the very limited purpose of reviewing and approving EIS employee timesheets that are entered for Payroll via departmental time entry; as a department head, Henderson also has Finance INB and self-service to view the EIS budget information)
VI. ATTACHMENTS
A. Attachment 1, EIS Procedure
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VP and Chief Information Officer
ATTACHMENT 1
EIS PROCEDURE
A. EIS Roles and Responsibilities –Employee Policy
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O:\openarea\eis\Policies and Procedures/Blackboard_At_Rowan_Documentation
- The EIS Wiki is located at:
http://banner.rowan.edu/wiki/index.php/Main_Page
http://banner.rowan.edu/wiki/index.php/Category:EIS_Policy_and_Procedures
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