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1. The Following May Request Information from the Millennium Database:
   
   1. University-affiliated organizations and alumni constituent groups, in support of approved activities (see list of approved activities below). Those organizations include but are not limited to:
      
      • Rowan University Alumni Engagement
      • Alumni constituent groups chartered under the Rowan University Alumni Association
      • Rowan University Development
      • Administrative units of Rowan University
      • Academic units of Rowan University
      • Athletic units of Rowan University
      • Central Administration
      • Career Development Center(s)
      In cases of dispute about whether an organization has a legitimate affiliation with the University, the final decision will rest with the Vice President of University Advancement or his/her designee.
   2. Law enforcement agencies and student loan agencies.
   3. Agencies that assist the Department of Advancement Services in locating Rowan University's lost alumni, e.g. AlumniFinder, AlumniSync, HEPData, etc.
      All requests from anyone seeking information on another person will be forwarded to that person so that he/she can decide whether or not to contact the requestor. No information will be released for those records coded "Do Not Release" indicating the alumnus or alumna has requested no University contact. 
      All requests for information from members of the media must be referred to the Division of University Relations. 
2. Information That May be Released from the Millennium Database: 
   
   1. Information available for release is confined to "public information"  which ^{University Advancement—Records Release Policy}  which is limited to:
   • • • • Full name
         • Address and telephone number
         • Degree(s) and date of degree(s) awarded by Rowan University
         • School(s) from which degree(s) was/were granted with major field of study
         • Employer address and telephone number
         • E-mail address
         • Fax number(s)

   ***Federal law severely restricts the amount of information that may be released on current students  Confidential student data cannot be distributed without the student's consent per FERPA government regulations. This includes parents of the students. 
   ^{University Advancement—Records Release Policy} . No information on students will, therefore, be released based on data maintained by Millennium. All requests for information on current students should be forwarded to the appropriate Registrar's office.*** 
   Information provided to volunteer alumni constituent groups will be limited to those alumni who are affiliated with the requesting group. 
   In addition to "public information," requests from the Rowan University Alumni Association; Development; administrative, academic, or athletic units of Rowan University; and Central Administration will be provided the following information:

   • • • • Employment History
         • Student activities
         • Alumni activities
         • Family members
         • Degrees obtained from other Schools
         • Miscellaneous comments, awards, text, etc.
         • Gift/Pledge data
3. Acceptable Internal Uses of Information from the Millennium Database
   
   1. Rowan University's Department of Advancement Services will make available information from Millennium for the support of approved, University-related activities. Approved activities include the following:
      
      • Alumni engagement
      • Development
      • Public relations
      • Government relations
      • School/department communications to alumni/constituents
      • University-sanctioned research
      • Continuing education programs
      • Student recruitment
        In cases of dispute about what constitutes an approved activity, the final decision will rest with the Vice President of University Advancement.
   2. Information maintained by Millennium is not available for release for non-related commercial or political purposes.
   3. If the information provided will result in the preparation of lists or directories that are to be published in book, magazine, newsletter or other forms for general distribution among alumni groups, prior to publication each individual who might be included must be provided the opportunity to indicate in writing whether he/she wishes to be excluded.
4. Formats Available for Distribution of Information. 
   Information may be obtained in the form of lists, labels, electronic files and downloads by authorized university representatives in support of approved activities as noted in Section III.A of this document. It is the responsibility of the unit requesting information to maintain the absolute confidentiality of that information as specified in this policy statement. 
5. Compliance with the above policy. 
   Failure to abide by any of the policies stated within this document may result in denial of access to information contained in the Millennium database. Request for re-instatement of access to this information must be approved by the Director of Advancement Services and must include written assurance of future compliance with these policies. 
   HOW TO SUCCESSFULLY PROTECT AND PRESERVE ROWAN ALUMNI AND DONOR PRIVACY 
   Securing Paper Records

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• Exceptions to this policy can only be made by the Associate Vice President of University Advancement or his/her designee.
• In cases of dispute about whether an organization has a legitimate affiliation with the University, the final decision will rest with the Associate Vice President of University Advancement or his/her designee.
• In cases of dispute about what constitutes an approved activity, the final decision will rest with the Associate Vice President of University Advancement or his/her designee.

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