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This policy applies to all members of the Rowan community who seek to acquire IT Resources for Academic, Administrative, Clinical, or Research purposes. This includes all sources of University funding including, but not limited to department budgets, grant funds from contracts and/or transmittal forms between the University, and external funding sources (public and private), are covered by this policy.
IV. DEFINITIONS
Refer to the Rowan University Technology Terms and Definitions for terms and definitions that are used in this policy.
- Academic IT Resources – any software, hardware, IT consulting or IT services that is used to support users (faculty and students) in their teaching, learning, and research activities. Academic IT Resources can be distributed and accessed locally or through the cloud.
- Administrative IT Resources – any software, hardware, IT consulting or IT services that is used as an ancillary system in support of Rowan University's Enterprise Relationship Management system (Ellucian's Banner System), whether to augment or replace specific functions with best-of-breed niche products.
- Clinical IT Resources – any software, hardware, IT consulting or IT services that allows the user to enter patient specific information, and using formulae or other forms of analysis based on clinical information, glean from that information a patient-specific diagnosis or treatment recommendation that is used to assist in making a clinical decision.
- FERPA - The Family Educational Rights and Privacy Act (FERPA) is a federal law that protects students' privacy by prohibiting disclosure of education records without adult consent.
- GLBA - The Gramm-Leach-Bliley Act (GLB Act or GLBA), also known as the Financial Modernization Act of 1999, is a federal law enacted in the United States to control the ways that institutions deal with the private information of individuals.
- Hardware – computer devices that use, process, store, or transmit electronic information.HIPAA – The Health Insurance Portability and Accountability Act (HIPAA) is the federal law passed by Congress in 1996 that requires the protection and confidential handling of protected health information
- Information Resources and Technology (IRT) – the Rowan University department responsible for the governance of all information and technology.
- IT Consulting – a third party used to provide IT consulting services including system design, planning, auditing, and/or advisory services.
- IT Services – a third party used to provide any other IT services, not classified as IT consulting, including IT management, hosting, repair, installation, maintenance, etc.
- Rowan University IT Purchasers – faculty, staff, non-employees, students, attending physicians, contractors, covered entities, agents, and any other third parties of Rowan.
- Software – computer programs that direct the operation of a computer or processing electronic data.
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