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Primary Resources: Rowan NetID Accounts, Email Addresses, Home Directories
Emeriti/ae are entitled to maintain their Rowan NetID Account, email address, and home directory contents indefinitely if the following criterion is met:
Members of this population must reaffirm their intent to maintain their Rowan NetID Account every 180 days on https://netid.rowan.edu/.
Separated employees are eligible to maintain their Rowan NetID Account, email address, and home directory for a duration based on their designation at the time of separation:
Adjuncts or 3/4 time facultymay maintain access to primary resources if:
The user has an active teaching contract recorded in Banner.
The user is assigned to teach a future course in Banner.
If the adjunct or 3/4 time faculty do not have an active teaching contract recorded in Banner or is not assigned to teach a future course in Banner, the adjunct or 3/4 time faculty will maintain access to primary resources for 365 days after the date of separation which is recorded as the personnel date in Banner.
Lecturers, tenured and tenure track faculty, staff and administrators are not eligible to maintain any primary resources after the date of separation which is recorded as the personnel date in Banner.
Any population not explicitly defined in V.1.b.i or V.1.b.ii of this document will adhere to the policy defined in section V.1.b.ii.
Secondary Resources: Library Resources, Google Apps, etc.
Emeriti/ae will retain access to most services and resources provided by Rowan University when not in conflict with licensing or policy restrictions or as defined in III.1 of this document.
Separated employees will lose access to all systems and services provided by Rowan University according to the timeline defined in V.1.b of this document. Systems and services include, but are not limited to: Library Resources, VPN Access, Google Apps, and Microsoft O365.
Sensitive Resources:
Emeriti/ae and Separated Employees will lose access to services or systems that contain or handle Rowan University data that is classified as Confidential, Private or Internal. Access to these resources will be revoked after the last date of employment (as recorded in Banner, including any accrued leave time) or by request of the Information Security Office, Human Resources, or business unit supervisor in order to protect Rowan University data. This revocation will be handled based on the regulations that the business unit is adhering to, upon request from the supervisor, or as defined in III.1 of this document.
Exceptions to the Policy
Separated employees may request a temporary account extension of no greater than 60 days if an Employee is in accordance with III.1 of this document. This request must be approved by the Information Security Office (ISO) and the separated employee’s direct supervisor. All requests must be received no fewer than 7 days before the date of separation to https://support.rowan.edu.in the Rowan Support Portal.
Separated employees with concerns on how their specific affiliation at the university may be incorrect can request that this be reviewed by contacting Human Resources. Any changes to a separated employee’s affiliation with the university will be reviewed and implemented by Human Resources.
Retired Employees who are still completing academic work for the university will need to be sponsored by the Provost as an affiliate of the university. Once sponsored as an affiliate, the Provost is responsible for ensuring that the affiliate is informed of all university policies.
By Direction of the CIO:
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