Page History

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1. The Office of the President
   1. Ensure the EMT members have been notified
   2. After official notification of a student’s death has been given to the family by the Department of Public Safety or local law enforcement, the Office of the President, in coordination with the Dean of Students, will contact the family of the deceased student to:
      1. Offer condolences;
      2. Determine if the family has any immediate needs from the University (e.g. gathering items from the residence hall room, notifying other students, etc.);
   3. Gather information about funeral, visitation, and memorial arrangements
2. The Dean of Students Office
   1. Represent the University by communicating with the family of deceased as listed above
   2. Coordinate with other EOT members to identify initial briefing
   3. Make available any known arrangements for memorial services
   4. Review student account
   5. If the student was a financial aid recipient, funds will be repaid to the sources (federal, state or private lender).
   6. Housing, meal plan and flex dollars charges are refunded on a prorated basis.
3. The Division of Academic Affairs
   1. Support Wellness Center in collection of contacts for the deceased
   2. Ensure grief counseling is available to the Rowan community
   3. Review internal policies and communicate response protocols to faculty
4. University Department of Public Safety
   1. Initiate investigation protocols
   2. Coordinate investigation with local law enforcement and County Prosecutor Office if death occurs off campus (Glassboro, Stratford, Camden, Mantua)
   3. Notify Senior Vice President for the Department of Public Safety and Office of Emergency Management to trigger the notification protocol to EMT
   4. Notify EOT members specified above to assess Emergency designation and trigger internal response protocols
   5. Coordinate with University Relations to determine initial notice to Rowan Community.
   6. Address or remove outstanding parking violations, if applicable
5. University Relations
1. Coordinate with other EOT members to identify initial briefing
2. Coordinate and disseminate campus wide communication of students death
3. Identify spokesperson to serve as media contact
4. Brief and prepare spokesperson
5. Coordinate scheduling for post incident briefings and messaging to the University community
6. The Wellness Center
   1. Coordinate with other EOT members to identify initial briefing
   2. Initiate SMART response protocols
   3. Collaborate with Student Affairs and Academic Affairs to gather contact information
   4. Brief SMART members and perform death notification to contacts of deceased
   5. Identify surge capacity and promote grief counselling services to Rowan community
   6. Update Director of the Wellness Center so that EOT and EMT members can receive updates daily until the EOT scales down operations
7. The Associate Vice President for Student Life
   1. Assist in identifying members for initial briefing
   2. Verifies enrollment status of the deceased
   3. Coordinate with Student Affairs offices to deactivate ID card and address academic registrations
   4. Support Wellness Center by coordinating the identification of contacts for any clubs, organizations or other activates in which the deceased participated
8. The Office of General Counsel
   1. Review details of death and coordinate any legal response with the Office of the President
9. The Office of Residential Learning and University Housing (if residential student)
   1. Notify RLC, RD and RA staff associated with student
   2. Remind staff not to release about the deceased to any non-staff person
   3. Coordinate with the Dean of Students to arrange for family to collect personal belonging
   4. Promote Wellness Center services for students affected
10. Human Resources Department (if deceased is a staff member)
    1. Verifies employment status of the deceased
    2. Support Wellness Center in collection of contacts for the deceased
    3. Ensure grief counseling is available to staff identified as a contact to the deceased
    4. Review internal policies and communicate response protocols to staff
11. The Athletic Department (if deceased is a student athlete or on staff)
    
    1. Support Wellness Center in collection of contacts for the deceased
    2. Ensure grief counseling is available to staff identified as a contact to the deceased
12. International Center (if deceased is an international student or on staff)
    1. The Director of the International Center or designee will contact a representative at the appropriate embassy to notify next of kin of the student’s death.
    2. The Director of the International Center or designee will serve as the campus contact to assist family members throughout the repatriation process.
    3. The Director of the International Center will follow all aforementioned procedures outlined in the event of a study abroad student’s death.