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This policy is intended to outline an= d define offboarding expectations relating to Rowan NetID accounts and othe= r related systems and services for past, present, and future alumni from Ro= wan University.
Under the direction of the President,=
the Chief Information Officer, Senior Vice President for University Advanc=
ement and the Chief Information Security Officer shall ensure compliance wi=
th this policy.
This policy applies to all past, = present, and future alumni that have no other active affiliation (e.g. empl= oyee, student, affiliate) with Rowan University.
This policy is retroactive and wi= ll supersede any previous agreements, policies and procedures relating to a= lumni from Rowan University.
Any and all conflicts regarding t= his policy will be resolved at the discretion of the Division of University= Advancement and the Division of Information Resources & Technology.
This policy may be superseded by = the Separated and Retiring= Employee Offboarding Policy as defined in section III.1 of the previou= sly mentioned document.
This policy is subject to change =
as the needs of the University community evolve.
An alumnus/a is an individual who has received a degree= from Rowan University. A student who attended classes but did not graduate= from Rowan or receive a diploma is not considered an alumnus/a of the univ= ersity. For the purposes of this document, an alumnus/a will be classified = into exactly one of the following subsets:.
An inactive alumnus/a is an individual that meets all of the below criteria:
Has received a diploma from Rowan= University on or before July 1, 2019.
Does not have an active Rowan Net= ID Account.
An active alumnus/a is an individ= ual that meets all of the below criteria:
Has received a diploma from Rowan= University on or before July 1, 2019.
Has an active Rowan NetID Account= .
A future alumnus/a is an individu= al that meets all of the below criteria:
Has received a diploma from Rowan= University after July 1, 2019.
Refer to the Rowan Unive= rsity Technology Terms and Definitions for all other terms = and definitions that are used in this policy.
NetID Accounts - All alumni with = no other active affiliations (e.g. employee, student, affiliate) will have = their Rowan NetID account access terminated following the below schedule. O= nce access is terminated, all alumni will lose access to any and all Rowan = University resources that require a Rowan NetID account. This includes, but= is not limited to: email access (Google, Exchange), Google Apps, Home Dire= ctories (H: Drive), VPN access, computer resources (computer labs and HPC r= esources), Citrix (RowanCloud), Office 365, library resources and any other= resources requiring authentication with a Rowan NetID account. Rowan NetID= Accounts will be revoked following the below timeline:
Inactive Alumnus/a do not current= ly have a Rowan NetID account so no revocation is necessary. The creation o= f new or recreation of expired alumnus/a accounts via https://id.rowan.edu will be disabled.
= li>Active Alumnus/a will have their = Rowan NetID account access revoked 12 months after this policy is formally = adopted.
Future Alumnus/a will have their = Rowan NetID account access revoked 12 months after the date of degree confe= rral as noted in Banner. As noted above, individuals who are conferred a de= gree but remain active due to other circumstances (enroll in an additional = class, etc.) will not have their Rowan NetID account revoked.
Separated and retiring employees,= as defined in the = Separated and Retiring Employee Offboarding policy, may be subject to immediate alumnus/a account termination.<= /span>
Student Email - All= mail sent to an individual=E2=80=99s rowan.edu or students.rowan.edu address after the Rowan NetID account termination time= line specified in section V.1= of this document will not be received or forwarded to the intended individ= ual.
Email Forwarding - All alumni with an alumni.rowan.edu f= orwarding address will have this service terminated after the Rowan NetID a= ccount termination timeline specified in section V.1 of this document.
Data Export - All alumni with an = active Rowan NetID account are eligible to download and export data from se= lect Rowan University managed services. At present this service is limited = to Google Takeout to transfer Google Apps data from Rowan Universit= y to a Google Takeout supported service (Google Drive, Dropbox, Microsoft O= neDrive).
Exceptions to the Policy= p>
All active alumni and future alum= ni may request an account extension of no greater than 14 days. This reques= t must be reviewed and approved by the Information Security Office. All req= uests must be received no fewer than seven days before the Rowan NetID acco= unt termination timeline specified in section V.1 of this document through = the Rowan Support Portal.
All inactive graduates are inelig= ible to request an extension.
By D=
irection of the CIO:
Mira Lalovic-Hand,
SVP and Chief Information Officer